Secretary

Office of Human Resources
248.203.3028  Fax: 248.203.3037
31301 Evergreen Road, Beverly Hills, MI 48025

VACANCY ANNOUNCEMENT
Facilities Department

POSITION: Facilities Department LOCATION: 2305 Cole Street Building

SALARY: Consistent with BAEOP Compensation POSTING DATE: June 4, 2026
Schedule, Classification A

DEADLINE: June 18, 2026 or until filled
SCHEDULE: 1.0 Full-time, 40 hrs/week, 12 months

START DATE: Negotiable

Qualifications:

High school diploma or equivalent; additional education or certification in office administration or related field is

preferred.

Previous experience in a secretarial or administrative role, preferably in a school or educational setting.
Previous experience using School Dude, UKG, work orders and FSDirect preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with payroll and invoicing software.
Proficiency in the use of computers, Frontline, Google Suite, and Microsoft Office Suite.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills with a focus on customer service.
Ability to handle sensitive and confidential information with discretion and a commitment to maintaining

confidentiality for all district matters.

Willingness to receive training for a variety of systems and processes used in the department and in the district.
Strong problem-solving skills and the ability to work independently and as part of a team.
Ability to promote the department positively to the district and community.
Strong understanding that the district’s top priority is the physical and mental safety of students and staff.
Ability to effectively prioritize long-term projects and daily responsibilities.
Excellent attendance record.
Ability to maintain accurate vehicle and office records.
Capacity to cope with widely varying job assignments, from basic and repetitious to complex. Flexibility and

adjustment of daily schedules are a must.

Accounting and finance background preferred to assist with department processing.
Ability to work well under pressure with accuracy and minimum supervision.

Key Responsibilities:

Security: Program door and fob access for all district buildings and staff.
Work Order Processing: Ensure work orders are attended to quickly, work flow is consistent and timely, and

follow up occurs.

AN EQUAL OPPORTUNITY EMPLOYER

Payroll Processing and Reporting: Assist with accurately processing payroll for department staff, ensuring all

entries are correct and timely and reports are accurate and submitted in a timely manner.

Vendor Management: Maintain and update vendor files, ensuring all information is current and accurate.
Customer Service: Provide excellent customer service to internal and external stakeholders, addressing inquiries

and resolving issues promptly. This could occur in person, through email or phone call.

General Administrative Duties: Perform other duties as assigned, contributing to the overall efficiency and

effectiveness of the facilities and operations department.

Team Collaboration: Work as a team member with administration, support staff, and central office.
Record Maintenance: Maintain accurate office and department records.
School Year Preparation: Prepare back-to-school and year-end communication for each school year.
Other duties as assigned by supervisors.

Method of Application
Internal candidates can submit a resume and cover letter to the Human Resources Department to Dr. Susan Smith,
Assistant Superintendent for Human Resources at ssmith@birmingham.k12.mi.us.

Interested external candidates meeting the above qualifications must complete the online application through the
Oakland Human Resources Consortium website by the deadline listed. The posting can be found at Birmingham Human
Resources. click on Employment Opportunities > Vacant Positions

BIRMINGHAM PUBLIC SCHOOLS STATEMENT OF NON DISCRIMINATION

NOTICE OF The Board of Education is committed to maintaining a learning/working environment in which all individuals are treated with dignity and respect, free from discrimination and
harassment. There will be no tolerance for discrimination or harassment on the basis of race, color, national origin, religion, sex, sexual orientation, marital status, genetic information,
disability or age. The District prohibits harassment and other forms of discrimination whether occurring at school, on District property, in a District vehicle, or at any District related activity or
event. The Superintendent will designate compliance officers and develop and implement regulations for the reporting, investigation and resolution of complaints of discrimination or
harassment. The following people have been designated to handle inquiries regarding the nondiscrimination policies: Students - Inquiries related to discrimination on the basis of disability
should be directed to: Executive Director of Specialized Instruction and Student Services, 31301 Evergreen Road, Beverly Hills, MI 48025, 248.203.3000. Direct all other inquiries related to
discrimination to: Assistant Superintendent of Human Resources, 31301 Evergreen Road, Beverly Hills, MI 48025, 248.203.3000.

Similar jobs

No similar jobs found

Term of use Privacy policy