Secretary

Job Description:

We are looking for a highly organized and experienced Secretary to provide comprehensive administrative and secretarial support to the management team. The ideal candidate must have a minimum of 8 years of experience, including mandatory UAE experience and a proven background in the contracting/construction industry.

Key Responsibilities:

• Answer phone calls and redirect them when necessary.
• Manage the daily, weekly, and monthly agenda and arrange meetings and appointments.
• Prepare, draft, and distribute correspondence, memos, reports, and other documents.
• Maintain and update records, files, and contact information for employees, clients, suppliers, and external stakeholders.
• Support the preparation and submission of regular reports.
• Develop and maintain an efficient filing and document control system.
• Monitor office supply inventory and place orders when required.
• Coordinate travel arrangements, accommodation bookings, and related logistics.
• Track and document expenses and prepare expense reports.
• Assist in organizing meetings, preparing agendas, and recording meeting minutes.
• Handle confidential information with professionalism and discretion.
• Perform general administrative and occasional receptionist duties as required.

Requirements & Qualifications:

• Minimum 8 years of experience as a Secretary or Administrative Assistant.
• Mandatory UAE experience.
• Mandatory experience in the Contracting/Construction industry.
• Strong knowledge of office administration and document management procedures.
• Excellent written and verbal communication skills in English.
• High level of multitasking, organizational, and time management skills.
• Strong attention to detail and ability to work under pressure.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Professional attitude, integrity, and confidentiality.
• Bachelor's Degree or Diploma in Business Administration or a related field is preferred.

Work Location: In person