Secretary - Athletic Office

School Year 2026-27

Position: Secretary
Location: Lake Middle/High School – Athletic Office
Reports to: Building Principal and Athletic Director
Shift Type: Full-time

Description: Provide a variety of complex and confidential secretarial support to the athletic office, district communications, disseminating information on behalf of the District and its staff, other districts, public agencies, etc., and addressing a variety of issues and/or providing secretarial support.

NOTE: The below lists are not ranked in order of importance

• Ensure safety of students
• Scheduling and daily updating of district calendar
• Coordination of all athletic transportation requests
• Perform duties of receptionist by answering telephone, recording messages, sorting/distributing mail, and greeting visitors
• Maintains documents, office files, and records for providing up-to-date reference and audit trail for compliance with district, local, county, state and federal regulations
• Operate all office equipment including copier, fax machine and computer
• Assist in management of athletic department staff calendars
• Maintain a uniform filing system for all information and other pertinent data
• Handle routine correspondence independently
• Responsible for quoting, booking, and invoicing a variety of out of district facility rentals
• Input information into and retrieve information from the Student Information System (training provided)
• Type, assemble and distribute correspondence and reports
• Assist in gameday staffing and payroll process
• Assist in preparing and submitting all local, state and federal reports
• Make contacts with the public with tact and diplomacy
• Maintain respect for confidential information and documents, e.g. IEPs, testing information, staff and student information, and evaluations
• Interact in a positive way with staff, parents and the community
• Promote good public relations by personal appearance, attitude and conversation
• Attend meetings and in-services as required
• Maintain and account for departmental requisitions and purchase orders
• Open and sort mail
• Models responsibility, honesty, respect, integrity, citizenship and commitment
• Remain flexible and adaptable to changing situations
• Performs other duties as assigned by the building principal

Qualifications:

• High School diploma or general education degree (GED). Higher education is preferred.
• One to two years related experience

Required Knowledge, Skills, and Abilities:

• Ability to work effectively with others
• Ability to communicate ideas and directives clearly and effectively both orally and in writing
• Understanding of brand standards and district style guideline
• Effective, active listening skills
• Coordination with all district parties to identify important events, stories, or district functions that should be highlighted in compliance with district communications strategy
• Organizational and problem-solving skills
• Active leadership in the athletic ticketing process (season ticket renewals, deploying passes, executing single game sales) Previous experience with ticketing systems or digital commerce preferred
• Excellent computer skills including pertinent software applications such as the Student Information System, Google applications, district communications platforms, and spreadsheets. Limited training provided.
• Excellent word processing skills
• General bookkeeping skills
• Utilizations of graphic design skills in a variety of applications, including: digital media, social media, print production, and video board
• Skills to do multiple, technical tasks with a potential need to upgrade skills to meet changing job conditions
• Assist in project management for district newsletter: timeline, content mapping and follow up, and quality control process
• Specific knowledge required to satisfactorily perform the functions of the job including familiarity with school district operations and philosophy, concepts of grammar and punctuation
• Communicate with diverse groups, meeting deadlines and schedules, setting priorities
• Ability to multi-task while working with detailed information and balancing interruptions

Equipment Operated

• Computer / printer
• Calculator
• Fax machine
• Copy machine
• Binding machine
• Interactive radio
• Telephone
• Video conferencing

Additional Working Conditions:

• Exposure to blood, bodily fluids and tissue
• Operation of vehicle under inclement weather conditions i.e., being prepared to come to work on all scheduled work days
• Occasional interaction among unruly children
• Requirement for occasional local travel
• Requirement to occasionally work overtime, e.g., evenings, weekends
• Repetitive hand motion, e.g., computer keyboard
• Interruptions from staff and parents
• Frequent requirement to stand, walk, sit, climb, balance, stoop, kneel, crouch, read, hear, and see (occasional color vision required)

All duties and behavior will be conducted morally and ethically. Acts that are deemed as lewd, sexual or inappropriate will be viewed as unacceptable and may be considered as grounds for administrative action, dismissal, or termination of contract.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor, appointing authority.