Secretary cum Accounts - For Skin & Laser Clinic Centre

We are looking for an organized, detail-oriented Secretary cum Accounts Executive to support the daily administrative and financial operations of our Skin & Laser Clinic Centre. The role combines front-desk responsibilities, patient coordination, and basic accounting tasks. The ideal candidate will be professional, dependable, and experienced in managing clinic office operations with high accuracy and confidentiality.

Location: Al Wasl Road Jumeirah, Dubai

Key Responsibilities:

• Manage front-desk operations, greet patients, answer incoming calls, and schedule appointments.
• Maintain patient records, ensure confidentiality, and manage filing systems (digital and physical).
• Handle email correspondence, prepare letters, reports, and internal communications.
• Coordinate with dermatologists, laser technicians, and clinic staff to ensure smooth patient flow.
• Manage clinic inventory (supplies, consumables, forms) and coordinate with suppliers.
• Assist in preparing daily schedules, meeting agendas, and documentation.

Accounts & Finance Support

• Record daily financial transactions, including patient payments, invoices, and receipts.
• Handle billing, prepare estimates, collect payments, and issue receipts.
• Reconcile cash and card transactions at end of day.
• Assist in maintaining petty cash, expenses, and monthly financial reports.
• Coordinate with external accountants for monthly VAT, payroll, and financial statements.
• Follow up on outstanding payments and track receivables and payables.

Patient Coordination

• Provide information about treatments, pricing, and promotions as trained by clinic management.
• Confirm appointments, send reminders, and follow up with patients after procedures if required.
• Ensure excellent service and patient satisfaction throughout their clinic experience.

Requirements

• Previous experience as a secretary, receptionist, or accounts assistant, preferably in a medical or aesthetic clinic.
• Strong knowledge of basic accounting principles and hands-on experience with accounting software (e.g., QuickBooks, Tally, or clinic management systems).
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, Outlook).
• Fluency in English; additional languages (Arabic, Hindi, Tagalog) are an advantage.
• Professional appearance and customer-oriented attitude.

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

• How much your expected salary?
• Are you available to join immediately?

Experience:

• Secretary Cum Accounts: 1 year (Preferred)

Language:

• Tagalog (Required)