Secretary cum Document Controller

Position: DOCUMENT CONTROLLER

We are looking for a qualified DOCUMENT CONTROLLER for Landscaping Company (Sharjah)

Key Responsibilities:

1. Receive, register, and distribute project documentation (drawings, technical submittals, transmittals, correspondence, RFIs, MOMs, reports, etc.).

2. Maintain document logs/registers and ensure records are up to date.

3. Ensure proper version control and avoid duplication of documents.

4. Upload, update, and manage documents.

5. Ensure timely submission and retrieval of documents between contractor, consultant, client, and internal teams.

6. Support project teams by ensuring easy access to the latest approved documents.

7. Archive and maintain hard and soft copies of all controlled documents.

8. Assist in preparing project close-out documentation such as as-built drawings, O&M manuals, and handover files.

9. Ensure compliance with company procedures.

10. Handle correspondence, emails, and phone inquiries efficiently.

11. Assist management with administrative tasks and office coordination.

Minimum Requirements:

1. Diploma or Bachelor’s degree

2. Familiarity with document control procedures and project lifecycle documentation.

4. Proficient in MS Office

5. Strong organizational and attention-to-detail skills.

6. Good communication and coordination skills

7. Can work with minimum supervision.

8. Maintain office supplies

Work Timings:

Alternating Weeks

Monday - Saturday - 8:00 am to 4:15 pm

Monday - Friday - 8:00 am to 5:45 pm (Saturday OFF)

Salary:

TBD

Please send email & to:

areejlandscaping.hr@gmail.com

Kindly indicate the following information on the same mail:

- VISA Status

- Expected Salary

- Job Position Applied (DOCUMENT CONTROLLER) in the subject.

- Notice Period from Previous Company (if currently employed)

Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month