Secretary / Document Controller

Job Summary:

The Document Controller is responsible for managing, organizing, and maintaining all project-related documents to ensure accuracy, quality, and integrity. The role ensures that all documentation is properly filed, easily accessible, and controlled in compliance with company and project requirements.

Key Responsibilities:

• Maintain and manage all incoming and outgoing project documents (drawings, reports, contracts, correspondence).
• Ensure proper document control procedures are followed at all times.
• Register, log, track, and distribute documents using document control systems.
• Control document versions and revisions to ensure only the latest versions are in use.
• Coordinate with engineers, consultants, contractors, and project teams for document submissions and approvals.
• Prepare and update document logs, registers, and trackers.
• Ensure confidentiality and security of sensitive documents.
• Assist in the preparation of reports and project documentation.
• Archive and retrieve documents as required.
• Ensure compliance with company standards and project specifications.

Work Location: In person