Secretary / Document Controller

Key Responsibilities

• Maintain and control all project documentation, including drawings, specifications, permits, contracts, RFIs, submittals, and correspondence.
• Register, track, and update incoming and outgoing documents in the document control system.
• Ensure proper document numbering, revision control, and distribution procedures are followed.
• Coordinate with project managers, engineers, consultants, clients, and subcontractors regarding document submissions and approvals.
• Monitor document status and follow up on pending approvals and responses.
• Prepare and maintain document logs, transmittals, and project filing systems.
• Archive completed project documents and ensure records are properly stored for future reference.
• Ensure all project documentation complies with company standards and project requirements.
• Assist in the preparation of reports, project records, and handover documentation.
• Maintain confidentiality and security of sensitive project information.
• Support project teams with document retrieval and information management as required.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Engineering, Construction Management, or a related field.
• Minimum 2–5 years of experience as a Document Controller in the construction industry.
• Proficiency in MS Office applications, especially Excel and Word.
• Experience with document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms.
• Strong organizational and record-keeping skills.
• Excellent communication and coordination abilities.
• Ability to work under pressure and manage multiple tasks effectively.

Job Type: Permanent

Work Location: In person