Secretary GM / MD

Job Title:

Executive Secretary to MD / GM

Location:

Abu Dhabi, UAE

Position Overview:

We are seeking a smart, professional, and well-presented Executive Secretary to provide high-level administrative support to the Managing Director / General Manager. The ideal candidate must have excellent English communication skills, strong organizational abilities, and a proactive approach to managing executive tasks.

Key Responsibilities:

• Manage and maintain the MD/GM’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize correspondence, reports, presentations, and other documents with accuracy and confidentiality.
• Handle incoming calls, emails, and inquiries professionally and promptly.
• Coordinate internal and external meetings, ensuring all logistics and documentation are in place.
• Maintain records, files, and databases in an organized and accessible manner.
• Assist in drafting official communications and business letters.
• Liaise with clients, vendors, and internal teams on behalf of the MD/GM.
• Ensure smooth office operations and support in administrative tasks as required.
• Maintain confidentiality of sensitive information at all times.

Qualifications & Skills:

• Bachelor’s degree or equivalent qualification.
• Excellent proficiency in English (written and spoken).
• Strong organizational and time-management skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional appearance and demeanor.
• Ability to work under pressure and handle multiple tasks efficiently.
• Strong interpersonal and communication skills.
• Minimum 3–5 years of experience in a similar executive secretary or administrative role.

Preferred Attributes:

• Smart, confident, and well-groomed.
• Discreet and trustworthy with confidential information.
• Proactive and resourceful in problem-solving.

Employment Type:

Full-time, Office-based (Abu Dhabi)

Job Type: Full-time