Secretary & HR (FEMALE Only)

Female Only !

Job Title: Secretary to General Manager & HR

Location: City Centre , Al Wahda, Sharjah

Position Overview:
We are looking for a proactive and detail-oriented Secretary to General Manager & HR to join our team. The ideal candidate will assist with daily administrative and clerical tasks, ensuring smooth coordination across departments and excellent service for our clients.

Key Responsibilities:

• Provide administrative support in day-to-day operations of the centre.

• Maintain and update employee records (HRIS/file system), including attendance, leave, contracts, and performance documents.

• Support full‑cycle recruitment: assist in posting jobs on Indeed and other portals, screen resumes, schedule interviews, and coordinate onboarding for new joiners

• Assist in drafting and implementing HR policies, procedures, and SOPs in line with UAE labour law and company standards.

• Coordinate employee onboarding, exit procedures, and basic HR documentation to ensure smooth transitions.

• Provide direct administrative support to the General Manager: prepare reports, presentations, emails, and meeting materials; manage calendar and schedule appointments.

• Act as a liaison between the GM and other departments, ensuring timely communication of instructions, updates, and decisions.

• Organize and coordinate meetings, events, and internal official communications, including internal memos and circulars.

• Assist in basic payroll and leave‑related coordination by providing accurate attendance and working‑days data to Finance.

• Support HR initiatives such as training coordination, employee engagement activities, and internal communication campaigns.

• Ensure confidentiality and professionalism in handling sensitive HR and management information at all times.

• Maintain and update documentation, records, and internal filing systems.

• Prepare reports, correspondence, and data entries efficiently and accurately to be shared with the Board of Directors.

• Manage scheduling, appointments, and follow-up communications with clients.

• Support management in documentation required for Government or EHS-related submissions.

• Uphold confidentiality and compliance standards in all administrative activities.

Requirements:

• Bachelor’s degree or diploma in Human Resource Management, Business Administration or a related field.

• 2–4 years of Human Resource Experience preferably in a service-oriented organization.

• Experience in EHS (Emirates Health Services) or other government-affiliated centres is an added advantage.

• Strong communication skills in English & Arabic (Urdu is a plus).

• Excellent computer skills (MS Office, Google Workspace, and CRM familiarity).

• Ability to multitask, prioritize work, and meet deadlines.

• Professional, customer-focused attitude and attention to detail.

Why Join Us:

• Opportunity to work with the Top visa medical centre in UAE
• Premium Health Insurance
• Visa Sponsorship
• Collaborative and growth-oriented work environment.
• Exposure to government processes and client communication across multiple sectors.

Job Type: Full-time

Pay: From AED3,500.00 per month

Language:

• Fluent Arabic (Required)

Work Location: In person