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Secretary III
Position Details
Position Information
Recruitment/Posting Title
Secretary III
Job Category
Staff & Executive - Administrative & Support
Department
UBHC - Emergency Screening New
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Secretary III for the Essex Children’s Mobile Response within Rutgers University Behavioral Health Care.
The primary purpose of the Secretary III is to provide secretarial general office services for UBHC Unit.
Among the key duties of this position are the following:
The primary purpose of the Secretary III is to provide secretarial general office services for UBHC Unit.
Among the key duties of this position are the following:
- Completes a variety of internal paperwork for the department, including travel and mileage reimbursement forms, general stores requests, check requests, and clinical data/reports.
- Inputs and retrieves data and information stored in computer and databases and updates as required.
- Assists in the maintenance of appropriate log sheets, databases, and records needed for the efficient operation of Unit.
- Handles internal and external mail for Unit.
- Assists the Clinician Supervisor and the Supervising Habilitation Counselors with the registration process for all new and returning clients.
- Assists the Clinician Supervisor and the Supervising Habilitation Counselors in the submission of billing for the services of the CMRSS program.
- Assists the Clinician Supervisor and the Supervising Habilitation Counselors in the review of clinical records being submitted to the UBHC Clinical Records Department.
- Keeps accurate minutes for all staff meetings and group supervisions and stores a typewritten copy of the minutes on CMRSS’s and the Acute Management Supervisor’s share drives.
- Handles Unit’s telephone calls in a professional, thorough and helpful manner.
FLSA
Nonexempt
Grade
170
Salary Details
Minimum Salary
25.380
Mid Range Salary
25.880
Maximum Salary
26.660
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status
Full Time
Working Hours
Standard Hours
35.00
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description
Teamsters 97
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
- Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program.
- College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Experience with Microsoft Office package (Word and Excel).
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS: Ability to sit for extended periods of time at a desk working with a computer, typewriter and fax machine. Ability to carry files and bend and reach to file. Moderate physical effort (lift/carry up to 50 pounds). Ability to climb stairs to reach other UBHC departments.
WORK ENVIRONMENT: Busy office with staff and consumer contact and frequent telephone calls. May be exposed to infectious and contagious diseases. Subject to varying and unpredictable situations. May be exposed to clients exhibiting assaultive or aggressive behaviors. Generally pleasant working conditions in a clean, well-lighted, and quiet to moderately loud setting.
WORK ENVIRONMENT: Busy office with staff and consumer contact and frequent telephone calls. May be exposed to infectious and contagious diseases. Subject to varying and unpredictable situations. May be exposed to clients exhibiting assaultive or aggressive behaviors. Generally pleasant working conditions in a clean, well-lighted, and quiet to moderately loud setting.
Special Conditions
Posting Details
Posting Number
26ST0529
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Newark (RBHS)
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a graduate from an accredited program in secretarial studies plus have two (2) years of full-time secretarial experience?
- Yes
- No
- * Do you have experience with Microsoft Office package (Word and Excel)?
- Yes
- No
Applicant Documents
Required DocumentsOptional Documents
- Resume/CV
- Cover Letter/Letter of Application
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