SECRETARY (male)

Description: A secretary provides administrative support for a company, department or individual. Your secretary job description might include duties such as email communication, scheduling appointments and maintaining an organized filing system.

Secretary duties and responsibilities:

Secretaries may spend time on administrative work.

Common duties can include:

• Organise and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance.
• Draft, proofread, and distribute emails, memos, and other correspondence handling on behalf of the executives.
• Track and prioritize tasks for the executive team, ensuring deadlines are met, and issues are escalated as necessary.
• Manage executive expense reports, invoices, and other financial documents.
• Handle incoming calls and communications, prioritizing important matters and redirecting as appropriate.
• Assist with preparing and coordinating meetings, including agenda preparation and minute-taking.
• Maintain databases and records for executive reference and ensure documents and correspondence are handled and filed systematically.

Required skills and qualifications

• Residing & eligible working at Qatar (from Phil. if possible)
• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 07-10 years of experience as a Secretary, Administrative Assistant, or similar secretarial or administrative support role, supporting senior executives.
• Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).
• Excellent written and verbal communication skills.
• Good time management with the ability to multitask and prioritise tasks in a fast-paced environment.
• Attention to detail and accuracy in handling tasks and documents.
• High level of professionalism, integrity, and discretion in handling sensitive information.
• Excellent interpersonal skills for interacting with stakeholders at all levels.
• Strong problem-solving and critical thinking skills with the ability to work independently.

Application Question(s):

• Are you willing to work under pressure?

Experience:

• Secretarial Works: 7 years (Required)

Work Location: In person