Executive Secretary - Male Candidate (Construction Company Background)

Executive Secretary

To provide high-level administrative and secretarial support to the Department Head, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.

Key Responsibilities:

• Administrative Support:
• Manage the schedule, meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence.
• Maintain organized filing systems (physical and electronic).
• Meeting Coordination:
• Arrange and coordinate meetings, take minutes, and follow up on action items.
• Assist in preparing agendas, briefings, and meeting materials.
• Communication Management:
• Handle internal and external communication on behalf of the Department Head.
• Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.
• Confidentiality & Professionalism:
• Maintain strict confidentiality of sensitive information.
• Represent the office of the Department Head professionally in all interactions.
• Support Functions:
• Liaise with internal departments and external stakeholders.
• Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.
• Perform other duties as assigned to support the Department Head's office.

Qualifications:

• Male candidate added advantage
• Bachelor’s degree in Business Administration, Office Management, or related field.
• Minimum 5 years of experience in a senior secretarial or executive assistant role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking skills.
• High level of discretion and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and meet deadlines.

Job Type: Full-time

Pay: AED6,000.00 - AED7,000.00 per month

Experience:

• Executive Secreatary : 5 years (Preferred)

Language:

• Tagalog (Preferred)

Location:

• Dubai (Preferred)

Work Location: In person