Executive Assistant

Zahr Freighters is seeking a highly organized and professional Executive Assistant to join our team in Dubai. This role is ideal for an experienced administrative professional who can provide high-level support to senior management, coordinate executive schedules, and ensure the efficient handling of confidential business matters. The successful candidate will play a vital role in supporting strategic operations and enhancing executive productivity.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to senior executives.
• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, meeting agendas, and business correspondence.
• Coordinate internal and external meetings, including preparing meeting materials and recording minutes.
• Screen phone calls, emails, and other communications on behalf of executives.
• Handle confidential documents and sensitive business information with discretion.
• Organize and maintain executive files, records, and important documentation.
• Coordinate with internal departments and external stakeholders to ensure smooth communication.
• Assist with special projects, event planning, and other executive assignments as required.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently in a fast-paced business environment.

Skills & Competencies:

• Executive support and office management expertise
• Excellent communication and interpersonal skills
• Strong organizational and planning abilities
• Problem-solving and decision-making capabilities
• Professionalism, confidentiality, and adaptability

Why Join Zahr Freighters?

At Zahr Freighters, strong executive support is essential to driving operational efficiency and business success. This Executive Assistant position in Dubai offers an excellent opportunity to work closely with senior leadership, expand your professional skills, and build a rewarding career within a growing and respected freight and logistics organization.