Executive Assistant

About the Company : xCube is a Fintech company based in the UAE, dedicated to enhancing the competitiveness of Capital Markets in Dubai by introducing the latest financial technologies and innovations to the region. With its origins as a market maker, xCube has since expanded its scope, utilizing its expertise in Capital Markets to provide a retail platform that leverages cutting-edge technologies. Our primary objective is to empower investors to access the markets with greater ease and confidence, thus fostering a more inclusive and dynamic financial ecosystem.

About the Role : We are seeking a highly organized and punctual Executive Assistant to empower our CEO. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This individual will thrive in a dynamic office environment, demonstrating flexibility while maintaining confidentiality regarding high-level operations.

Responsibilities :

• Executive Support : Assist the CEO and follow up with senior leadership to ensure company goals and objectives are met and operations run smoothly.
• Schedule Management : Proactively manage and refine the CEO’s calendar, ensuring all meetings and appointments are scheduled with precision and that the CEO arrives punctually.
• Process Optimization : Maintain and enhance internal processes that support high-ranking executives, coordinating resources to expedite workflows effectively.
• Communication Liaison : Manage communication with employees and liaise with internal and external stakeholders on various projects and tasks.
• Task Organization : Organize and track follow-ups, ensuring all action items are addressed promptly and deadlines are consistently met.
• Document Review : Assist in reviewing documents and contracts for accuracy and completeness to support the CEO’s decision-making.
• Meeting Coordination : Plan and orchestrate meetings, preparing agendas and taking minutes, while ensuring that senior executives’ priorities are upheld and that all engagements start on time.

Qualifications & Skills :

• 5+ years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills in English and Arabic
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems
• Bachelor’s degree or equivalent

Preferred Skills :

• Experience in Philanthropy is desirable
• Legal background or experience