Secretary / Office Manager

Overview
We are seeking a dynamic and highly organized Office Assistant/Secretary to join our team! This vital role is the heartbeat of our daily operations, ensuring smooth administrative functions and providing exceptional support to our staff and clients. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy multitasking, this opportunity is perfect for you. You will be the first point of contact for visitors and callers, manage essential office tasks, and contribute to creating an efficient workplace atmosphere. Your proactive attitude and attention to detail will help us maintain top-notch office management standards while fostering a welcoming environment.

Responsibilities

• Greet visitors professionally at the front desk, managing multi-line phone systems with courteous phone etiquette.
• Handle incoming calls, direct inquiries efficiently, and provide outstanding customer service support.
• Manage calendar appointments, schedule meetings, and coordinate appointments using Microsoft Office and Google Workspace tools.
• Perform data entry, filing, and maintain accurate records using office management software such as QuickBooks and other relevant platforms.
• Assist with bookkeeping tasks, including invoicing, expense tracking, and basic financial record keeping.
• Support administrative duties such as proofreading documents, preparing correspondence, managing mail distribution, and organizing office supplies.
• Maintain a tidy reception area and ensure all office equipment is functioning properly; oversee clerical tasks like photocopying, scanning, and document formatting.
• Provide personal assistant support when needed by managing calendars, setting reminders, or handling special projects.
• Uphold high standards of professionalism by demonstrating excellent organizational skills and time management to meet deadlines efficiently.

Experience

• Prior office experience or administrative support roles demonstrating proficiency in clerical tasks and customer service is a plus.
• Familiarity with front desk operations, and general office management practices.
• Strong computer literacy with expertise in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and basic bookkeeping software like QuickBooks.
• Bilingual abilities are highly desirable to assist diverse clients and team members effectively.
• Proven organizational skills with the ability to prioritize tasks efficiently while maintaining attention to detail.
• Excellent communication skills including phone etiquette, proofreading abilities, and professional interpersonal interactions. Join us in creating a vibrant workplace where your organizational talents make a meaningful difference! This paid position offers an engaging environment where your skills will be valued as you contribute to our team’s success every day.

Pay: From $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Application Question(s):

• Do you have experience in engineering or construction industry
• Do you have any quickbooks or accounting knowledge

Education:

• High school or equivalent (Required)

Language:

• English (Required)

License/Certification:

• Drivers License (Required)

Ability to Commute:

• Apple Valley, CA 92307 (Required)

Work Location: In person