Secretary - Office of Student Affairs

Job Summary:

Secretary

Office of Student Affairs

This position supports the Office of Student Affairs team (Student Affairs, Student life, Athletics/Sports and Student Residential Life Department). To manage administration and communication in Student Affairs and the university community to include faculty, staff, and students. To assure inquiries and requests for documents and records are addressed efficiently and to coordinate the office functions and support all projects and activities and ensure deadlines are met. To document all activities in the office for storage and retrieval.

Job Description:

Secretary

Office of Student Affairs

This position supports the Office of Student Affairs team (Student Affairs, Student life, Athletics/Sports and Student Residential Life Department). To manage administration and communication in Student Affairs and the university community to include faculty, staff, and students. To assure inquiries and requests for documents and records are addressed efficiently and to coordinate the office functions and support all projects and activities and ensure deadlines are met. To document all activities in the office for storage and retrieval.

General Information About Institution

The American University of Ras Al Khaimah (AURAK) is an independent co-education institution of Higher Education that provides an integrated American-style, undergraduate and graduate education. All programs are accredited by the Ministry of Education of the UAE; additionally, it is accredited by the U.S. regional accreditation association, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). The American model of higher education ensures not only skills in specific academic fields, but also a general education curriculum that exposes students to new ideas and ways of thinking critically about local and global issues. AURAK is a young and rapidly growing university. AURAK is located in Ras Al Khaimah, one of the Northern Emirates and a rapidly growing region. The beauty of Ras Al Khaimah is reflected in its traditions and diverse landscapes — its white sandy beaches, the majestic Hajjar Mountains, the expansive desert and its sands dunes, and the many historical sites.

AURAK values diversity, inclusiveness and cultural authenticity where all individuals are treated based on their merits and abilities. AURAK is proud to be an equal opportunities employer and encourages applications from all qualified applicants irrespective of race, color, religion, gender, national origin, disability, or age.

Job Purpose & Responsibilities

This position supports the Office of Student Affairs team (Student Affairs, Student life, Athletics/Sports and Student Residential Life Department). To manage administration and communication in Student Affairs and the university community to include faculty, staff, and students. To assure inquiries and requests for documents and records are addressed efficiently and to coordinate the office functions and support all projects and activities and ensure deadlines are met. To document all activities in the office for storage and retrieval.

Minimum Qualification and Education

Bachelor’s degree

Required Knowledge and Skills

• Highly computer proficient with extensive demonstrated experience in numerous programs
• Excellent knowledge and proven experience in word processing and spreadsheet manipulation.
• Extensive experience and expertise in organizing information and setting priorities.
• Experience in setting scheduled appointments and expertise in assuring that priorities are completed in a timely manner.
• Excellent and proven communication, organizational, interpersonal and problem-solving skills. Experience working successfully with numerous people with varied expectations for work quality.
• Proficiency in MS Office (Word, Excel, Power Point and Outlook) is a must; Preferred experience in online graphic programs for program advertisement.
• Excellent communication skills in English both spoken and written are mandatory.
• Strong office management skills.

Work Experience

• Minimum 2- 4 years' experience in the Secretarial/Administration field; experience in a high stress environment managing numerous responsibilities simultaneously.

Language proficiency required

Fluent in English and Arabic

Competencies

• Service Excellence-
• Professional Ethics and Integrity-
• Problem-solving-
• Time Management-
• Teamwork-

Reporting line

Associate Provost for Student Affairs