Secretary / personal assistant

Overview
We are seeking a dynamic and highly organized Secretary / Personal Assistant to join our team. This vital role offers the opportunity to support executive leadership with a wide range of administrative tasks, ensuring smooth daily operations and effective project coordination. The ideal candidate will bring energy, precision, and a proactive approach to managing schedules, communications, and office functions. This paid position provides an engaging environment where your organizational skills and attention to detail will make a meaningful impact.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and handling transcription tasks.
• Coordinate projects and events from planning stages through execution, ensuring deadlines are met and resources are efficiently allocated.
• Oversee office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Handle multi-line phone systems with professional phone etiquette, screening calls and directing inquiries appropriately.
• Assist with front desk responsibilities including greeting visitors, managing incoming mail, and maintaining a welcoming office environment.
• Support personal assistant duties such as travel arrangements, personal errands, and confidential information handling with discretion.

Skills

• Proven experience in administrative roles with strong office management capabilities.
• Excellent organizational skills combined with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Skilled in event planning and project coordination to ensure seamless execution of company initiatives.
• Competent in bookkeeping tasks using QuickBooks and basic bookkeeping principles.
• Strong typing skills for data entry, transcription, proofreading, and document preparation.
• Exceptional communication skills demonstrating professionalism in customer service and phone etiquette.
• Ability to manage multiple priorities efficiently while maintaining attention to detail in a fast-paced environment.
• Familiarity with office technology including multi-line phone systems, office equipment, DocuSign for electronic signatures, and data management systems. Join us to be an essential part of a vibrant team where your organizational expertise will drive success! We value energetic professionals who thrive on multitasking and delivering exceptional support at every level of our organization.

Job Type: Full-time

Pay: $14.00 - $17.00 per hour

Benefits:

• Paid time off

Work Location: In person