SECRETARY TO THE CEO OF NO1EVENTS

NO1EVENTS is a leading and dynamic events management company based in Sharjah, UAE, dedicated to turning ideas into action. We are looking for a highly organized and discreet professional to provide dedicated administrative support to our Chief Executive Officer (CEO).

Location: Sharjah, UAE

The Role: Focused Executive Support

As the Secretary to the CEO of NO1EVENTS, your core mission is to maximize the CEO's daily productivity by flawlessly managing their schedule and ensuring the operational team is executing tasks promptly. This role requires exceptional organization and communication skills.

Key Responsibilities

1. Calendar and Schedule Management (Primary Focus)

• Manage and maintain the CEO’s complex daily, weekly, and monthly calendar, including scheduling, confirming, and adjusting appointments.
• Proactively anticipate scheduling needs, time zone differences, and necessary preparation time between meetings.

2. Task Follow-up and Operational Coordination

• Diligently track all tasks, assignments, and action items delegated by the CEO to department heads and team members.
• Conduct proactive, discreet follow-up with the team to ensure all assigned work is completed on schedule, supporting smooth day-to-day operations.
• Report status updates and potential delays to the CEO promptly.

3. Communication and First Contact

• Serve as the first point of contact for all incoming communications, utilizing highly professional phone etiquette.
• Screen, prioritize, and manage telephone calls, ensuring the CEO is only interrupted for essential and time-sensitive matters.
• Handle confidential correspondence and information with the utmost discretion.

Essential Requirements & Qualifications

• Proven experience in a dedicated administrative or secretarial role supporting a senior executive (CEO, Director, or VP).
• Highly proficient in MS Office Suite (especially Outlook for calendar management).
• Impeccable phone etiquette and strong verbal communication skills.
• Exceptional organizational skills, attention to detail, and a proactive, problem-solving mindset.

Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month