Secretary to the Superintendent and District Clerk

Job Posting: Secretary to the Superintendent and District Clerk

June 2, 2026

Job Description:

• Acts as confidential secretary to Superintendent
• Supports and facilitates all areas of work of the Office of the Superintendent.
• Supports and facilitates the work of the Board of Education relating to daily matters and meetings of the Board.
• The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and can work independently with little or no supervision. This person must be exceedingly well organized and flexible.

Minimum Qualifications

• Graduation from high school and a minimum of two years of post-high school education;

• Completion of two (2) years of training in a recognized business or secretarial school with emphasis
• on secretarial practices, and one year of clerical experience; OR
• Completion of one (1) year of training in a recognized business or secretarial school with emphasis on secretarial practices, and two (2) years of clerical experience; OR
• Three (3) years of clerical experience, two of which shall have involved secretarial duties; OR
• Any equivalent combination of experience and training as defined by the limits of A, B and C above.

Required Qualifications

• Thorough knowledge of office practices and procedures.
• Ability to receive the public and to make decisions based on mature judgment to help alleviate the schedule of the Superintendent of Schools.
• Ability to maintain working relationships with administration, department heads, other employees, and the public.
• Excellent calendar management skills, including the coordination of complex meetings. Experience handling high-stress work environments.
• Strong knowledge of MS Office, Word, Excel, and Outlook.
• Professional development will be provided.

Performance Responsibilities

• Be responsible for heavy calendar management, requiring interaction with internal and external stakeholders to coordinate various meetings.
• Answer phones and direct incoming calls to the appropriate party promptly and efficiently.
• Communicate and handle incoming and outgoing electronic communications for the Superintendent and the Board of Education.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Work closely with the Superintendent and School Business Official to coordinate and manage all work that flows through the office effectively and efficiently.
• Maintain all personnel records and attendance/accrual information.
• Serves as District Clerk for the Westfield Academy and Central School Board of Education.
• Attends board meetings and takes thorough notes to publish and distribute agendas and meeting minutes on Board Docs.
• Coordinates registration, transportation, and lodging for the Superintendent and members of the Board of Education to attend conventions and conferences.
• Distribution of salary notices, including salary rollover work in Wincap.

• Manages the yearly school budget vote and Board of Education election to ensure compliance with state law.

Salary:

• A full-time, 12-month probationary position that is non-competitive and confidential. The salary range minimum is $56,000 and negotiable, commensurate with experience, and includes a generous benefit package.

Deadline to Apply:

• June 12, 2026

Anticipated Start Date:

• July 1, 2026

Submission of Application:

• Qualified internal candidates should send a letter of interest and resume to:
• Qualified external candidates should send a letter of intent, resume, and three references to:

Ryan Sikorski, Superintendent of Schools

Westfield Academy and Central School

203 E. Main St.

Westfield, NY 14787