Secretary/Receptionist

Job Overview
We are seeking an energetic and organized Secretary/Receptionist to be the welcoming face of our office. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, both bilingual and monolingual applicants are encouraged to apply. Join our team and help us create a professional, efficient, and friendly environment for clients, visitors, and staff alike.

Duties

• Greet visitors warmly and direct them appropriately, ensuring a positive first impression.
• Manage multi-line phone systems with professionalism, providing accurate information or transferring calls efficiently.
• Handle incoming and outgoing correspondence, including emails, mail, and packages.
• Maintain organized filing systems—both physical and digital—using tools like Microsoft Office, Google Workspace, and QuickBooks.
• Support office management tasks such as calendar scheduling, appointment setting, and data entry to streamline daily operations.
• Assist with bookkeeping duties including basic bookkeeping and invoice processing.
• Provide exceptional customer support by addressing inquiries promptly and courteously via phone or in person.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and data entry software.
• Excellent phone etiquette with experience managing multi-line phone systems; bilingual abilities are highly valued.
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Experience with office management tasks such as calendar management, filing systems, proofreading documents, and bookkeeping (e.g., QuickBooks).
• Demonstrated customer service skills with a friendly attitude and professional demeanor.
• Previous personal assistant or administrative support experience is a plus.
• Knowledge of office equipment operation including photocopiers, fax machines, and scanners. Join us in delivering outstanding administrative support while fostering a welcoming environment! This paid position offers an exciting opportunity to develop your skills within a dynamic team dedicated to excellence in service.

Job Types: Part-time, Temporary

Pay: $13.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person