Secretary/Receptionist

Job Summary
We are seeking a detail-oriented and proactive Construction Secretary to support daily administrative operations. The ideal candidate will help ensure a well-organized and efficient office environment while providing excellent service to both internal and external stakeholders.

Responsibilities

• Greet visitors and manage front desk operations, maintaining a welcoming environment
• Answer and direct incoming phone calls
• Organize and maintain physical and digital files
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Proofread documents for accuracy and professionalism
• Perform general administrative tasks such as data entry, filing, and document preparation
• Collaborate with team members to improve office processes and workflows

Requirements

• Bilingual: English and Spanish (required)
• Previous experience in an administrative or office support role preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Construction Software experience
• Familiarity with office equipment and phone systems
• Strong organizational and multitasking skills
• High attention to detail, especially in proofreading and document management
• Excellent verbal and written communication skills

Preferred Qualifications

• Experience with QuickBooks (a plus)
• Basic knowledge of marketing or accounting (a plus)

How to Apply
If you are a motivated individual who thrives in a fast-paced environment, we encourage you to apply.

Job Types: Full-time, Part-time

Pay: $15.00 - $20.00 per hour

Work Location: In person