Secretary/Receptionist

Overview
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive attitude to manage multiple tasks seamlessly. Join us to contribute to a professional environment where your skills in office management, clerical duties, and customer support will thrive.

Responsibilities

• Greet visitors and clients warmly, providing professional and courteous reception service at all times
• Manage multi-line phone systems, directing calls accurately and taking detailed messages when necessary
• Handle incoming correspondence, emails, and inquiries promptly and efficiently
• Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office tools
• Perform data entry, proofread documents, and assist with administrative tasks such as calendar management and scheduling appointments
• Support bookkeeping activities using QuickBooks and assist with basic bookkeeping tasks like invoicing and expense tracking
• Coordinate office supplies procurement, manage inventory levels, and ensure the office environment remains tidy and functional
• Provide personal assistant support as needed, including managing calendars, booking travel arrangements, and supporting project deadlines

Experience

• Proven office management or administrative experience in a fast-paced environment
• Strong clerical skills with proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience handling multi-line phone systems with excellent phone etiquette and customer service skills
• Bilingual ability is preferred to effectively communicate with diverse clients and team members
• Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Previous experience in customer support or client-facing roles is highly desirable
• Familiarity with QuickBooks for bookkeeping purposes is a plus
• Personal assistant or executive support experience will be considered an asset

Join us to be part of a vibrant team dedicated to delivering exceptional service while supporting the daily operations of our organization. Your expertise in office management, communication, and administrative support will help us create a welcoming environment for all visitors and team members alike.

Job Types: Full-time, Contract

Pay: From $11.00 per hour

Expected hours: No more than 16 per week

Benefits:

• Relocation assistance

Work Location: In person