Secretary/Receptionist

Job Overview
We are seeking a dynamic and highly organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. This role is essential in creating a positive first impression for visitors and callers while ensuring smooth administrative operations. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to manage multiple tasks with precision. If you thrive in a fast-paced environment and enjoy supporting a team through exceptional office management, this opportunity is perfect for you!

Duties

• Greet visitors and clients warmly, providing exceptional customer service and ensuring they feel welcomed.
• Answer and direct multi-line phone systems with professionalism, demonstrating excellent phone etiquette at all times.
• Manage front desk responsibilities, including handling mail, deliveries, and visitor sign-in procedures.
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading.
• Support office management tasks such as calendar management, appointment scheduling, and personal assistant duties.
• Utilize computer skills to operate Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks for bookkeeping purposes.
• Assist with clerical tasks such as typing correspondence, organizing files, and supporting customer support efforts.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent communication skills in both English and bilingual capabilities (if applicable).
• Proficiency in computer literacy including Microsoft Office, Google Workspace, data entry, and basic bookkeeping software like QuickBooks.
• Demonstrated ability to handle multi-line phone systems efficiently while maintaining professionalism.
• Strong organizational skills with keen attention to detail for proofreading and filing tasks.
• Prior experience in customer service or support roles emphasizing phone etiquette and client interaction.
• Ability to manage time effectively, prioritize tasks efficiently, and adapt to changing office needs.
• Personal assistant or office management experience is a plus but not required. Join our team as a Secretary/Receptionist to be the friendly face of our organization while supporting our operational excellence! We value energetic professionals who are eager to contribute their skills in a vibrant work environment dedicated to teamwork and efficiency.

Job Type: Part-time

Pay: $19.00 - $22.00 per hour

Work Location: Hybrid remote in Eagle Nest, NM 87718