Secretary/Receptionist

Overview
We are seeking a highly organized and detail-oriented Receptionist/Secretary to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.

Duties

• Greet and assist clients and visitors in a friendly and professional manner.
• Manage multi-line phone systems, directing calls appropriately and taking messages as necessary.
• Perform data entry, filing, and clerical duties to maintain organized records.
• Utilize QuickBooks for basic bookkeeping tasks and manage invoices.
• Handle calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Maintain office supplies inventory and place orders as needed.
• Assist with proofreading documents to ensure accuracy and professionalism.
• Utilize Microsoft Office and Google Workspace for various administrative tasks including typing reports and correspondence.
• Support dental or medical office operations as needed, leveraging experience as a dental or medical receptionist.

Experience

• Proven experience in an office environment with strong clerical skills.
• Familiarity with front desk operations and customer service best practices.
• Bilingual candidates are encouraged to apply to better serve our diverse clientele.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent phone etiquette and communication skills are essential for this role.
• Previous experience as a personal assistant or in administrative roles is a plus.
• Knowledge of time management techniques to prioritize tasks effectively. If you are a motivated individual with a passion for providing excellent service while managing administrative responsibilities, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $8.00 - $15.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person