Secretary/Receptionist

Overview
We are seeking a dynamic and highly organized Secretary/Receptionist to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly, efficiently, and professionally. Your energetic approach and attention to detail will help foster a welcoming environment for staff, clients, and visitors alike. This position offers an exciting opportunity to showcase your multitasking skills, administrative expertise, and customer service talent in a fast-paced setting. If you thrive on organization, enjoy supporting teams, and excel at managing multiple responsibilities with enthusiasm, this role is perfect for you!

Duties

• Manage front desk operations with a friendly and professional demeanor, greeting visitors and directing inquiries effectively
• Handle multi-line phone systems with confidence, providing exceptional customer support and accurate message taking
• Maintain organized filing systems—both physical and digital—ensuring quick retrieval of documents and records
• Perform data entry tasks accurately using computer skills in Microsoft Office, Google Workspace, and other relevant software
• Assist with bookkeeping activities using QuickBooks or similar accounting tools to support financial record-keeping
• Coordinate calendar management and schedule appointments for staff or executives with precision and proactive communication
• Proofread correspondence, reports, and documents to ensure clarity, accuracy, and professionalism
• Support office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
• Provide clerical support including typing reports, preparing presentations, and managing incoming/outgoing mail
• Offer exceptional customer service by addressing inquiries promptly via phone or email while maintaining excellent phone etiquette
• Assist with special projects like event planning or office organization initiatives as needed
• Collaborate with team members to improve office procedures and enhance overall efficiency

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry tools
• Familiarity with QuickBooks or bookkeeping software is highly desirable
• Excellent communication skills in English; bilingual abilities are a plus for supporting diverse clients or staff
• Experience managing multi-line phone systems and front desk operations with professionalism and warmth
• Strong computer literacy including typing speed and accuracy; ability to proofread documents effectively
• Previous experience in customer service or support roles demonstrating excellent phone etiquette and interpersonal skills
• Ability to handle multiple tasks efficiently while maintaining attention to detail in a fast-paced environment
• Knowledge of medical or dental receptionist duties is advantageous but not required; willingness to learn is essential
• Personal assistant experience or calendar management skills will be valued highly
• Demonstrated time management skills with the ability to prioritize tasks effectively

Join us as an Secretary/Receptionist where your enthusiasm for organization meets your passion for supporting teams! We are committed to fostering a positive work environment that values your contributions while offering opportunities for growth.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Work Location: In person