Senior Accountant

The Senior Accountant will oversee the day-to-day accounting activities of the firm via general ledger accounting to ensure the organization’s financial functions operate smoothly and efficiently. This position is administratively supervised by the Firm’s Member assigned to finance and operations and works closely with and receives directions on matters of finance and accounting from the Firm’s contracted Controller. This position oversees employees assigned to the Firm’s accounting functions.

Duties/Responsibilities:

• Monitors the daily operations of the accounting department, establishes internal controls and guidelines for accounting transactions, and ensures financial data is entered correctly and accurately.
• Produces monthly financial reports and variance analyses to budget and to prior year; ensures that the reported results comply with generally accepted accounting principles or financial reporting standards.
• Tabs 3 Billing software administrator.
• Manages cash balances by monitoring LML main bank accounts and transferring approved funds.
• Manages and completes all needed accounts payable transactions while ensuring appropriate controls are being met and policies are being followed and maintains monthly A/P by vendor spreadsheet to ensure all monthly invoices are paid.
• Maintains monthly A/P by vendor spreadsheet to ensure all monthly invoices are paid.
• Completes reconciliations of all bank accounts, payable accounts, and receivable accounts including but not limited to payroll, benefits, taxes, and client costs.
• Enters client invoices in QuickBooks Online and reconciles any reimbursed client costs.
• Ensures receivable balances in Tabs 3 is always tied to receivable balances in QuickBooks Online.
• Manages all financial accounting of City Official Training (COT) seminars including invoicing, collecting fees, and accounting for expenses and revenue associated with events.
• Prepares and sends approved client ACH forms through secured links in Egnyte.
• Maintains and updates LML Simple IRA spreadsheet including monthly transmittal and payment.
• Produces all payroll and tax journal entries in addition to journal entries that arise from reconciliations.
• Processes monthly guaranteed payments to ownership.
• Enters credit card expenses, obtains necessary approvals, pays invoices for credit card expenses, and reconciles credit card account statements.
• Provides financial input in Strategic Planning process and completes as needed financial calculations and analyses for management.
• Manages and audits all electronic supporting accounting documentation for completeness and legibility.
• Oversees and backs up deposits of client payments remotely or in person into appropriate bank accounts.
• Oversees generation of monthly billing proforma for LML staff reviews and edits; reviews noted edits in billable hours spreadsheets and billing software.
• Oversees responses to client billing questions, the research of client discrepancies, and approved billing adjustments.
• Oversees correspondence for standard past-due accounts. Creation of AR Aging reports for firm leadership review; enters client late fees into billing software per firm leadership approval.
• Oversees creation and updating of Accounting Clerk desk notes.
• Oversees maintenance of LML mileage per timekeeper spreadsheet.
• Oversees and helps troubleshoot the generation and maintenance of LML staff billable and hourly timesheets and expense reports.
• Performs other related duties as necessary or assigned.

Required Skills/Abilities:

• Proficient in QuickBooks Online software.
• Excellent Microsoft Excel skills.
• Proficient in Microsoft Office Suite (PowerPoint, Word, and Outlook).
• Knowledge of Tabs3 billing software is a strong plus.
• Knowledge of generally accepted accounting principles (GAAP) and financial data analysis.
• Thorough understanding of practices, theories, and policies involved in business and finance.
• Excellent analytical, decision-making, and problem-solving skills.
• Excellent oral and written communication skills.
• Ability to identify and solve problems and to conduct cost-benefit analyses.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Strong work ethic and engaging personality, willing to learn and grow.

Education and Experience:

• Certified Public Accountant a strong plus.
• Bachelor’s degree in accounting required.
• Three to five years of experience in a similar role.
• Valid driver’s license.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds at times.
• Ability to navigate various departments and locations of the firm.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Job Type: Part-time

Pay: From $25.00 per hour

Work Location: In person