Senior Accountant (GSD #3525)

Posting Details

The General Services Department (GSD) plays a critical role in supporting state government operations across New Mexico by providing essential services and resources. Within GSD, the Administrative Services Division (ASD) ensures efficient and effective financial management of both enterprise and general fund operations. ASD is committed to exceeding the expectations of all GSD divisions by delivering responsive, accurate, and timely services. The division is staffed by experienced professionals specializing in Accounts Payable, Purchasing/Contracts, General Ledger, Accounts Receivable, and Budget management, all working together to support GSD¿s overall mission.

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?

This position is responsible for ensuring compliant financial management of government business operations within the General Services Department (GSD) Administrative Services Division (ASD) in accordance with state and federal laws, regulations, policies, and procedures. The position independently performs advanced accounting analysis and administrative functions within the Accounts Payable Bureau. This position is expected to demonstrate initiative in meeting deadlines, identifying process improvements, and streamlining operational procedures within assigned areas of responsibility.
How does it get done?

The key responsibilities are:

• Auditing and processing vouchers and W-9 submissions from multiple GSD divisions, including creating, entering, and maintaining vouchers in SHARE Financials.
• Assisting with purchase orders for ASD, including entering purchase orders into SHARE Financials, processing modifications, and preparing change order requests.
• Maintaining bureau procedures related to invoice vouchering, travel reimbursements, warrant cancellations, and Accounts Payable reporting while ensuring compliance with the State Procurement Code and Department of Finance and Administration (DFA) Model of Accounting Practices (MAPS).
• Providing customer service and technical assistance to internal staff and external suppliers through phone and email communication.
• Running Accounts Payable reports and assisting with financial tracking and reconciliation activities as needed.

Who are the customers?

This position supports the Administrative Services Department staff, internal General Services Department Divisions and will maintain an effective working relationship with the Department of Finance and Administration (DFA).
Ideal Candidate

This position supports the Administrative Services Department staff, internal General Services Department Divisions and will maintain an effective working relationship with the Department of Finance and Administration (DFA).
Minimum Qualification

Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.
Working Conditions

Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Work extended hours and occasional travel may be required. Sitting/Standing, bending, squatting, climbing, and reaching for extended periods of time may be required. Must be able to life 25 lbs.
Supplemental Information

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Agency Contact Information: Derreck Carrillo, Derreck.Carrillo@gsd.nm.gov, Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.