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Senior Accountant / Operations Lead

About UltraPrecise Accounting

UltraPrecise Accounting is a rapidly growing accounting and advisory firm that operates as an outsourced finance department for mission-driven organizations across the United States. Our clients include nonprofits, law firms, guardianships and other professional service firms that require far more than basic bookkeeping — they rely on us for financial structure, clarity, and leadership.

Our work spans the full finance function, including:

Accounting operations and month-end close

Financial reporting and analysis

Internal controls and financial process design

Audit preparation and compliance support

Controller and CFO-level advisory

We are a high-accountability, high-performance environment. Our team moves quickly, communicates clearly, and takes real ownership of our work. Precision, reliability, and professionalism are core to how we serve our clients.

As UltraPrecise continues to grow, we are building the operational infrastructure necessary to support a world-class accounting organization.

Job Summary
This role is a hybrid position combining senior-level accounting work with operational leadership responsibilities inside the firm.

The person in this role will help manage client accounting work while also ensuring the internal systems, workflows, and deadlines of the firm run smoothly.

You will work directly with the CEO and leadership team to help organize client delivery, maintain operational structure, and support the continued scaling of UltraPrecise.

This role is ideal for someone who:

Is highly organized and operationally minded
Has strong accounting knowledge and experience
Enjoys building structure, systems, and processes
Is comfortable leading and supporting a team
Thrives in a fast-paced, high-accountability environment

You will play a key role in ensuring that client work is delivered on time, staff are supported, and the firm operates efficiently as we grow.

Responsibilities

Client Accounting Work

Support client engagements and help manage accounting workload across the firm, including:

Performing and reviewing accrual-based accounting work
Managing month-end close processes
Preparing financial reports and supporting schedules
Reconciling balance sheet accounts
Supporting nonprofit fund accounting and allocations
Assisting with audit preparation and financial cleanup projects
Participating in client financial review meetings when needed

Operations & Practice Management

Serve as the operational backbone of the firm by managing internal systems and ensuring work flows efficiently.

Responsibilities include:

Managing and organizing Double, our practice management and time tracking system
Monitoring all client deadlines, close schedules, and deliverables
Ensuring work is properly assigned and tracked across the team
Helping maintain accountability for client delivery timelines
Identifying workflow issues and implementing improvements
Supporting leadership with operational visibility and reporting

Process Documentation & SOP Development

A critical part of this role is helping the firm build and maintain clear internal processes.

Responsibilities include:

Creating and maintaining standard operating procedures (SOPs)
Documenting accounting workflows and internal processes
Ensuring systems and documentation remain up to date
Helping improve operational consistency across the team

Team Support & Coordination

Help support the accounting team and ensure work moves efficiently across staff.

Responsibilities include:

Providing guidance and support to junior staff
Helping coordinate workloads across the team
Identifying issues or bottlenecks before they impact deadlines
Supporting quality control and consistency in financial work
Helping maintain strong communication between staff and leadership

Experience Required

7+ years of accounting experience (full-cycle accounting)
Strong understanding of accrual accounting and GAAP
Experience working in an outsourced accounting firm or CAS practice
Experience with QuickBooks Online Experience with practice management or workflow systems (Double preferred)
Strong organizational and project management skills
Experience coordinating teams or managing workflows
Excellent written and verbal communication
Ability to work independently in a remote environment
U.S. residency and ability to work EST hours

Preferred

Experience supporting nonprofit accounting and fund accounting
Experience preparing clients for audits
Experience with the following tools: QuickBooks Online, Double, Dext, Bill.com, Ramp, Notion

This role offers a clear growth path into leadership and operational management as UltraPrecise continues to expand.

How to Apply

Please submit: