Senior Admin Executive

JD of Admin

Vendor Management:

• Identify, evaluate, and onboard vendors for various office services (e.g., cleaning, catering, security, IT services).
• Manage vendor contracts, ensuring compliance with company policies and service level agreements (SLAs).
• Negotiate terms and conditions with vendors to achieve cost savings without compromising quality.
• Maintain a comprehensive vendor database and ensure timely renewal of contracts.

Office and Building Maintenance:

· Oversee daily office operations, ensuring a clean, safe, and functional workplace.

· Coordinate AMC (Annual Maintenance Contracts) for office equipment, IT systems, and other facilities to ensure timely servicing and upkeep.

· Supervise building maintenance activities, including electrical, plumbing, HVAC, and other infrastructure repairs.

· Possess basic civil knowledge to assist in building renovation, structural modifications, and small-scale construction projects.

· Ensure the office environment complies with health and safety regulations.

Service Coordination:

• Act as the point of contact for all office service requests and issues.
• Schedule and manage office services like housekeeping, security, and facility management.

Asset Management:

• Maintain an up-to-date inventory of all company assets, including IT equipment, furniture, and office supplies.
• Oversee the procurement, tagging, and allocation of assets to employees or departments.
• Conduct regular audits of assets to ensure proper usage and prevent loss or damage
• Generate reports on asset status, utilization, and lifecycle management.

Program Coordination:

· Assist the Special Projects team in planning, executing, and monitoring ongoing business development programs.

· Maintain updated trackers, schedules, and communication records related to ongoing projects.

· Coordinate between internal departments and external stakeholders for seamless program execution.

· Prepare minutes of meetings, follow-up action items, and ensure timely updates to relevant teams.

Qualifications:

· Bachelor’s degree in Business Administration, Management, or a related field.

· Proven experience in office administration, vendor management, or a similar role.

· Strong negotiation and communication skills.

· Ability to work independently and as part of a team.

Job Types: Full-time, Permanent

Pay: From ₹50,000.00 per month

Benefits:

• Health insurance

Ability to commute/relocate:

• Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• preferred only male candidates

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistant: 6 years (Required)

Language:

• English (Preferred)

Work Location: In person