Senior Admin Specialist

Important Recruitment Information for this vacancy:

Job Posting closes: 7/13/2026

Supporting Documents Uploaded By: 7/14/2026

Agency Information:

Kansas Department of Revenue
Business Support Services
Topeka, KS

www.ksrevenue.gov

About the Position:

• Who can apply: External (anyone can apply)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: 8 Hours/Day Mon - Fri
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Search Keywords: KDOR

Compensation:

Hourly: $17.56

Employment Benefits:

• Comprehensive medical, prescription, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays(designated by the Governor annually)
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs
• Employee Assistance Program
• On-the-job training programs
• Public Service Loan Forgiveness Program

Visit the Employee Benefits page for more information…

Position Summary:

Coordinates meetings with cross-functional team to design and update forms and publications when form change requests are received. Confers with Information Systems (IS) staff and 3rd party vendors to ensure forms meet intricate technical specifications to process effectively through automated processing equipment. Works with procurement officer to update contracts by gathering data on costs, performance information and processing needs. Manages and creates reports for forms inventory, disbursements and shipping to be used for form ordering and budget. Responsible for database maintenance queries and reports. Maintains and updates statistical information on spreadsheets for forms and correspondence printing and postage costs. Keeps current with Kansas Department of Revenue (KDOR’s) guidelines and statutes to create and update forms. Fulfills mail requests received by phone, email, or mail. Completes print requests for forms and correspondence mailings and make decisions regarding any changes that the State Printer needs to make on templates that they maintain and ability to approve changes prior to printing. Utilizes knowledge of team processes to complete tasks for team members that are absent allowing for proper coverage.

https://www.ksrevenue.gov/pd/K0229948.pdf

Qualifications:

Education: High school diploma or equivalent;

Minimum Qualifications: Three years of experience in general office, clerical and administrative support work.

Preferred Experience: Experience with SMART.

Preferred Skills: Word, Excel, PowerPoint, Access, InDesign, Adobe DC, Proofreading, editing, attention to detail.

Post-Offer, Pre-employment Requirements: KBI and FBI fingerprint required due to access to Federal Tax Information files in KDOR systems.

Recruiter Contact Information:

• Email: KDOR_Recruitment@ks.gov
• Phone: (785) 296-3077
• Mailing Address: Kansas Department of Revenue, Office of Personnel Services, 109 SW 9th Street, Topeka, KS 66612

Job Application Process:

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers > My Job Applications page.
• Start your Draft job application, upload other required documents, and Submit when it is complete.
  • Manage your Draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete:

Upload these on the Careers - My Job Applications page:

• Transcripts (if necessary)
• DD214(if you are claiming Veteran’ s Preference)

Upload these on the Attachments step in your Job Application:

• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" and "Save Tax Clearance Certificate as a PDF"

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans' Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a " veteran" ; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veterans' Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Reasonable Accommodation Policy Statement: The Americans with Disabilities Act Amendments Act of 2008 ensures you the right to reasonable accommodations. A request for an accommodation will not affect your opportunities for employment with the State of Kansas. Arrangements will be made if you have a disability that requires an accommodation for completing an application form, interviewing or any other part of the employment process. It is your responsibility to make your needs known to the KDOR Recruitment Office at 785-296-3077.