Senior Administrative Assistant

Luxe Haven Real Estate is a leading boutique real estate firm known for delivering outstanding service and results. As our business grows, we’re looking for a skilled and detail-oriented Senior Real Estate Administrator to join our team and help ensure smooth operations across all transactions.

As a Senior Real Estate Administrator, you’ll manage the administrative processes supporting property transactions, compliance, and office operations. You’ll work closely with agents, clients, and management, ensuring all documentation is accurate and compliant while helping keep the office running efficiently.

Key Responsibilities

Transaction Coordination and Documentation

• Manage the full administrative process from new listings to property transfer
• Manage property listings across various online Real Estate portals through CRM
• Prepare, draft, and review contracts, agreements, leases, and legal documents
• Coordinate signatures, notarizations, and submission of paperwork to relevant parties
• Maintain meticulous records of all transactions in compliance with regulatory requirements

Office Administration & Compliance

• Develop and maintain filing systems, databases, and digital archives
• Getting required permits and licenses related to industry activities
• Manage internal audits of files and documents to ensure data accuracy and completeness

Client Liaison

• Serve as a primary point of contact for clients, agents, and other third parties
• Provide prompt and professional responses to client inquiries
• Support agents with client communication, scheduling, and follow-ups

Marketing and Listings Support

• Assist in preparing marketing materials, property brochures, and online listings
• Coordinate photography, signage, and other listing requirements

Key Skills & Qualifications

• Minimum 4 years’ experience in a real estate administrative role, ideally at a senior level
• In-depth knowledge of real estate processes, documentation, and compliance requirements
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills, with the ability to prioritize multiple tasks
• Excellent written and verbal communication skills
• Confident working independently and as part of a team
• Proficient in MS Office (Word, Excel, Outlook) and real estate management software (e.g. CRM systems, Salesforce)
• Ability to handle sensitive and confidential information with discretion

Why Join Us?

At Luxe Haven, we’re more than colleagues—we’re a team. Here’s what you can expect:

✅ Competitive salary and comprehensive benefits package
✅ Opportunities for professional growth and development
✅ A collaborative, respectful, and supportive work environment
✅ Modern office facilities in a prime location
✅ Regular team events, networking opportunities, and industry involvement

If you’re ready to take your real estate career to the next level and become an integral part of a thriving team, we’d love to hear from you!

Please submit your CV and a cover letter detailing your relevant experience and why you’re the ideal candidate for this role to info at luxehaven dot ae. Use the subject line Senior Real Estate Administrator Application.

We are proud to be an equal opportunity employer and welcome applications from all qualified individuals.

Job Type: Full-time

Pay: AED5,000.00 - AED7,000.00 per month