Job Title: Senior Administrative Assistant

FLSA Status: Non-Exempt

Group: Regular – Full Time Department: Compressor Products

Location: Cambridge, OH

About Cooper Machinery Services:

Cooper Machinery Services provides natural gas compression equipment and services to customers globally in the Oil & Gas, Power, Transportation, and Marine sectors. With a proud heritage dating back to 1833, Cooper Machinery Services is the OEM for legendary product lines including Cooper-Bessemer™, Ajax™, Superior™, Gemini, TSI, CSI, Enterprise, and Joy.

Headquartered in Houston, TX, but with commercial and services hubs around the world, Cooper Machinery Services provides world-class services to more than 22,000 units in its installed base.

Our strength is our people. Each employee plays an integral role in our success and growth. With a commitment to our vision that strong relationships drive strong results and better business, our people make Cooper Machinery Services legendary.

Job Overview:

The Senior Administrative Assistant plays a crucial role in providing efficient and responsive administrative support to business leaders, ensuring seamless day-to-day operations and activities. This position encompasses a wide range of responsibilities and often extends beyond the typical administrative duties.

Essential Duties and Responsibilities:

• Calendar Management: Set and manage the daily schedules and calendars of the VP of Compressor Products and the leadership team, ensuring timely coordination of meetings and appointments.
• Document Preparation: Prepare and edit various documents, including expense reports, memos, invoices, and presentations, ensuring accuracy and professionalism.
• Data Management: Create and manage spreadsheets, databases, and other documents, organizing and maintaining essential business information.
• Office Supplies Management: Order necessary office supplies, monitor inventory levels, and ensure stock availability to support operational needs, including traveling to local vendors/stores to source and purchase items as needed.
• Facilities Management: Manage corporate stock rooms and/or libraries, ensuring proper organization and accessibility of materials; coordinate and oversee office and facility upgrades or improvements; manage vendor relationships and contracts for services such as cleaning crews and uniform programs to ensure quality and operational effectiveness.
• Communication Support: Handle video conferencing, fax communications, and office equipment management, facilitating seamless communication channels.
• Confidentiality & Professional Judgment: Handle sensitive and confidential information with discretion; demonstrate professionalism and sound judgment in all interactions and decision-making.
• Meeting & Hospitality Coordination: Plan and coordinate meals and catering for meetings and events, ensuring professional and well-organized experience for leadership and attendees.
• Perform additional duties as assigned.

Required Skills and Experience

• High school diploma/GED equivalent required.
• Associate’s Degree or Bachelor's degree from an accredited university or college preferred.
• Minimum of 5+ years of experience in Administration and Support.
• Proficiency in general office management and current computer/office communications technologies, with expertise in PowerPoint, Word, Excel, and Outlook. ERP experience desired.
• Excellent interpersonal, verbal, and written communication skills, including strong grammatical proficiency.
• Effective time management and organizational skills, with the ability to prioritize and manage multiple tasks concurrently.

Competencies:

• Strong oral and written communication skills.
• Exceptional interpersonal and leadership abilities.
• Demonstrated capacity to work independently and proactively.
• Strong problem-solving skills, with a proactive approach to addressing challenges.
• Act as a trusted representative of leadership, maintaining a high level of professionalism and effectively communicating with senior leadership, customers, and vendors.

Cooper Machinery Services is an equal opportunity employer and gives all qualified applicants consideration of employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, any other characteristic protected