Senior Administrative Assistant with Bookkeeping Experience Preferred

We are a small boutique law firm located near Nationals Park in Washington, DC. We are seeking a full-time, highly organized, detail-oriented and tech-savvy Senior Administrative Assistant to assist with attorney support, day-to-day operations and ensure the smooth functioning of the office. This position requires administrative and operational support skills combined with bookkeeping experience. The ideal candidate is a team player who is comfortable managing multiple responsibilities in a dynamic environment with a willingness to pitch in however needed.

The position is primarily hybrid but during busy periods full-time presence in the office may be required.

KEY RESPONSIBILITIES

Administrative Support:

· Administrative support for all attorneys

· Work with the Office Manager on all matters related to office operations and administrative functions

· Board meeting preparation, assistance with running board meetings, and drafting of board meeting minutes

· Office technology support for all attorneys

· Willingness to pitch in with support tasks such as pickup and distribution of office mail, depositing checks at the bank, supply orders, etc.

Bookkeeping:

· Assist with maintaining accurate financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations

· Process invoices, expense reports, and payments in a timely manner

· Assist with preparing monthly, quarterly, and annual financial reports

· Assist with budgeting, forecasting, and cash flow management

· Assist with coordination of external accountants, auditors, and tax professionals

CORE COMPETENCIES

· Excellent client service skills

· Positive attitude and team player

· Communicating effectively

· Ability to organize, prioritize, multi-task, meet deadlines, and exhibit attention to detail

· Previous experience in a similar role within a small to medium size law or professional services firm working for multiple attorneys a plus

REQUIREMENTS

· Minimum of 3 years administrative assistant experience

· Minimum of 3 years bookkeeping experience

· Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams and Zoom

· Advanced skills with Portable Document Format files (PDF) editor software such as Adobe Acrobat Pro

· Exceptional skills in writing, proofreading, editing, and formatting

· Bookkeeping, AP, AR, and invoicing experience

· Strong understanding of basic accounting principles

· Proficiency in accounting software (e.g. QuickBooks, BQE Core, etc.)

· Proficiency in expense reimbursement and vendor invoice payment systems

· Proficiency in file management systems such as NetDocuments

· Exceptionally organized with strong attention to detail and consistent follow-through

· Motivated with the ability to multi-task, take ownership of tasks, and work proactively and independently

· Strong interpersonal skills with a good attitude and ability to be a team player

· Willingness for role to evolve and accept new responsibilities

We offer a competitive salary and an attractive benefits package including health insurance, dental insurance, life/AD&D insurance, 401(k), and paid time off. As a smaller firm, we take a personal interest in all of our employees and pride ourselves in promoting a good work-life balance.

Please send resume, references, and salary requirements.

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: Hybrid remote in Washington, DC 20003