Senior Administrative Officer

Intero Services is seeking a highly organized and proactive Senior Administrative Officer to support the Facilities Services Division. The successful candidate will be responsible for coordinating administrative operations, contract administration, vendor management support, budgeting activities, and reporting functions to ensure the efficient delivery of facilities services.

Key Responsibilities

• Manage the day-to-day administrative operations of the Facilities Services Division.
• Coordinate and maintain records related to facility maintenance, cleaning, security, landscaping, and other support services.
• Assist in the administration and monitoring of service contracts, ensuring compliance with agreed service levels and contractual requirements.
• Prepare correspondence, reports, presentations, and management dashboards for senior leadership.
• Support procurement activities, including quotations, purchase requests, purchase orders, and vendor documentation.
• Monitor divisional budgets, track expenditures, and prepare financial and operational reports.
• Coordinate vendor and contractor activities and maintain accurate contract and service records.
• Ensure proper documentation and filing of facilities-related permits, licenses, certifications, and compliance records.
• Support the implementation of health, safety, and environmental requirements within facilities operations.
• Supervise administrative staff and ensure timely completion of assigned tasks.
• Liaise with internal departments, clients, contractors, and external stakeholders regarding facilities-related matters.
• Identify opportunities for process improvements and administrative efficiencies.
• Assist management in planning, scheduling, and coordinating facilities services projects and initiatives.
• Perform other duties as assigned by the Facilities Services Manager.

Qualifications & Experience

• Bachelor's degree in Business Administration, Facilities Management, Management, or a related field.
• Minimum 2 years of relevant administrative or facilities management experience.
• Experience in contract administration, procurement support, and vendor coordination is preferred.
• Strong knowledge of Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.

Work Location: In person