Senior Administrative Officer, Athletics

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 15176
Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: This position is open until filled. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
  
• Cover Letter is preferred
  
  Job Details
  
  Job Summary
  
  The Senior Administrative Officer provides high-level organizational, strategic, and operational support to executive staff and faculty, ensuring efficient office and project management. This position handles a range of complex administrative, financial, and coordination tasks, exercising independent judgment within established policies. The Senior Administrative Officer acts as the primary liaison for internal and external stakeholders to achieve project and communication objectives.
  
  Core Responsibilities
  
  • Oversees daily executive operations by defining strategic processes, allocating resources efficiently, streamlining procedures, and tracking performance metrics to support department objectives.
  • Collaborates with People Excellence to execute senior HR assignments, coordinate onboarding schedules, arrange team logistics, and manage HR communications for senior leaders.
  • Serves as the primary point of contact for executive and staff inquiries, coordinates interdepartmental communication, and assesses incoming information to ensure appropriate professional responses.
  • Supports executives with special projects by organizing administrative requirements, monitoring milestones, and ensuring project timelines are followed.
  • Supervises support staff by resolving administrative concerns, interpreting relevant policies, analyzing workloads, and assigning tasks to meet deadlines efficiently.
  • Tracks departmental expenditures, reviews spending patterns for discrepancies, and reports financial findings and recommendations promptly to leadership.
  • Manages executive calendars by assessing meeting priorities, resolving scheduling conflicts, and coordinating all meeting logistics to maximize efficiency.
  • Drafts, revises, and distributes executive reports and presentations, ensuring that information is accurate and tailored to each audience.
  • Performs other duties as assigned.
  
  Required Qualifications
  
  • Bachelor's Degree in a related field.
  • Five (5) years of related work experience.
  • This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.
  
  Knowledge, Skills, and Abilities
  
  • Microsoft Office Suite
  • Documentation & Records Management
  • Call Management
  • Calendar Management
  • Customer Service Management
  • Database Management
  • Business Process Improvement
  • Active Listening
  • Confidentiality
  
  Working Conditions
  
  • Office environment. Workdays, areas, and work hours may vary based on the department's needs. Ability to travel to and from meetings, training sessions or other business-related events.
  
  Physical Demands
  
  • Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.
  
  
  This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.
  
  This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
  
  Equal Employment Opportunity
  
  As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.