Senior Assistant Property Manager Administrator

Senior Assistant Commercial Property Manager Administrator

IronRoad is conducting a confidential search for our Cincinnati/Dayton, Ohio client. YOU MUST HAVE COMMERCIAL REAL ESTATE BACKGROUND TO BE CONSIDERED FOR THIS POSITION. We are sourcing for a Senior Assistant Commercial Property Manager Administrator. We are looking for someone with a GREAT VIBE that works in the commercial real estate space, loves taking care of clients, vendors, and internal staff. We are looking for a multi-tasking problem solver that doesn't get rattled in a fast-paced environment and has a passion for taking care of others.

Position Summary

The Senior Assistant Commercial Property Manager Administrator provides high-level administrative, operational, and financial support to Property Managers in overseeing a diverse portfolio of commercial real estate assets. This role serves as a key liaison between tenants, vendors, and internal teams, ensuring smooth day-to-day property operations while supporting lease administration, financial reporting, and compliance initiatives. The ideal candidate is highly organized, financially savvy, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Property Operations & Tenant Relations

• Assist in day-to-day management of a commercial property portfolio.
• Serve as a primary point of contact for tenants, vendors, and internal stakeholders.
• Coordinate maintenance requests, follow through to completion, and ensure service quality.
• Support vendor management, including contract administration, service tracking, and helpdesk management.
• Assist with property inspections, ensuring compliance with building standards and safety regulations.
• Prepare tenant correspondence, notices, and onboarding/move-in/out documentation.

Financial & Reporting Support

• Prepare and process accounts payable and receivable (AP/AR).
• Assist with monthly financial reporting, variance reports, and CAM reconciliations.
• Track rent collections, delinquencies, and tenant bill-backs.
• Support annual budget preparation and forecasting.
• Maintain accurate records in property management software systems (e.g., Yardi, MRI, AppFolio).

Lease & Administrative Management

• Abstract leases and maintain critical lease data, including renewals, expirations, and rent escalations.
• Support lease administration and compliance tracking.
• Maintain organized property files (digital and physical).
• Assist with capital projects, renovations, and tenant improvement initiatives.
• Prepare reports, presentations, and internal documentation as needed.

Qualifications

Education & Experience

• Bachelor’s degree preferred (Business, Real Estate, Finance, or related field).
• 3–5+ years of experience in property management, real estate administration, or related support roles.
• Experience with multiple commercial property types (office, retail, industrial ) required.

Skills & Competencies

• Strong knowledge of commercial leases and property management practices.
• Proficiency in property management software (Yardi, MRI, AppFolio, or similar).
• Solid financial, analytical, and reporting skills.
• Excellent communication, tenant relations, and problem-solving skills.
• Highly organized with strong attention to detail and ability to manage multiple deadlines.

Preferred Qualifications

• Real estate license (Ohio) is a plus.
• Experience with CAM reconciliations, budgeting, and lease administration systems.

Compensation & Benefits

• Salary range: $65,000 – $75,000 (based on experience).
• Health, dental, and vision insurance.
• 401(k) plan with company match.
• Paid time off and holidays.
• Professional development and advancement opportunities.

Why Join Us

• Opportunity to work with a growing, multi-property real estate portfolio.
• Collaborative and team-oriented culture.
• Clear path for growth into Property Manager or senior operations roles.
• Seniority Level

Not Applicable

• Industry
• Real Estate
• Employment Type

Full-time

• Job Functions
• Other
• Skills
• Property Management

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person