Senior Business Analyst

Job Title: Senior Business Analyst – ATS Implementation & Data Management

Location: Mumbai / Hybrid / PAN India

Experience: 4 – 6 Years

Employment Type: Full-Time

Role Overview:

We are seeking a detail-oriented and analytical Business Analyst with 4–6 years of experience, specializing in Applicant Tracking System (ATS) implementation , data management , and recruitment process optimization . The ideal candidate will act as a bridge between HR, technology teams, and vendors to ensure the smooth rollout, customization, and maintenance of ATS platforms while ensuring data integrity and stakeholder alignment.

Key Responsibilities:

1. ATS Implementation & Optimization

• Collaborate with HR, TA, IT, and vendor teams to lead the end-to-end implementation of ATS platforms (e.g., Workday, Taleo, ICIMS, Greenhouse).
• Gather and document business requirements for ATS configuration, workflows, and integrations.
• Develop test plans, execute UAT (User Acceptance Testing), and support go-live and post-implementation activities.
• Map recruitment workflows and ensure proper system design to reflect business needs.

2. Stakeholder Engagement

• Facilitate workshops and requirement-gathering sessions with TA, HR Ops, and hiring managers.
• Act as the SME for ATS functionality, troubleshooting, and best practices.
• Create training materials and deliver user training sessions post-deployment.

3. Data Management & Reporting

• Ensure accuracy, consistency, and security of recruitment and candidate data across systems.
• Build and maintain dashboards and reports for recruitment KPIs (e.g., time-to-fill, pipeline metrics, source effectiveness).
• Perform regular audits to maintain data hygiene and compliance.

4. Process Improvement

• Identify inefficiencies in recruitment processes and recommend automation or enhancements through the ATS.
• Contribute to continuous improvement of TA operations and candidate experience.

5. Integration Support

• Collaborate with IT teams to integrate ATS with other HR systems (e.g., HRIS, onboarding platforms, background verification tools).
• Monitor integrations and resolve data flow or sync issues promptly.

Required Skills & Experience:

• 4–6 years of experience as a Business Analyst with a focus on ATS or HR tech implementation projects .
• Hands-on experience with at least one major ATS (e.g., ICIMS, Workday, Taleo, SmartRecruiters, Lever).
• Strong understanding of recruitment lifecycle workflows , compliance, and HR operations.
• Proficient in data management, reporting , and working with Excel, Power BI, or Tableau.
• Experience in requirement gathering, documentation (BRD/FSD) , UAT, and change management.
• Excellent communication, stakeholder management, and analytical skills.
• Familiarity with integrations (e.g., API, SFTP, middleware) is a plus.

Good to Have:

• Certification in Business Analysis (CBAP, CCBA, etc.)
• Experience with data privacy regulations (e.g., GDPR) related to candidate data.
• Exposure to AI/automation tools in recruitment (e.g., chatbots, resume parsing engines).

Education:

• Bachelor's or Master's Degree in Business Administration , Human Resources , Information Systems , or a related field.