SENIOR BUYER - Purchasing

Summary

Essential Duties and Responsibilities

• Analyzes department requisitions and researches options to determine which vendors provide materials, services, and products at the best price and delivery.
• Creates and administers bid specifications, quotations, and proposals according to state law and county procedures. Evaluates and recommends best bid including solicitation and analysis of additional offers, add-ons, and best and final offers. Ensures vendor submission of Form 1295 and HUB certification, current and adequate insurance, and bonds. Checks with Tax Office for tax delinquency.
• Issues purchase orders and pays tariffs and taxes as needed.
• Investigates and resolves problems that arise from nonconforming specifications, poor service, late delivery, cancelled orders, improper invoicing, and back orders.
• Prepares court communications and spreadsheets for presentations to the Commissioners Court on high dollar items and other action items including late invoices.
• Trains and works with department personnel on the requisition system, purchase order problems, and payment problems. Answers questions from departments on system and status of orders.
• Attends interdepartmental planning meetings where long-range goals involve the purchasing function.
• Performs contract administration duties on annual contracts including contacting departments for renewal options and notifying vendors.
• Participates in the preparation of the Tarrant County fiscal budget. Provides documents for budget estimates.
• Facilitates pre-solicitation and site visits with departments and vendors.
• Performs project scope reviews, pre-award meetings, and vendor reference checks.
• Reports workload, compliance, analyze spend, and cost savings.
• Modifies terms and verbiage of contracts in conjunction with the Criminal District Attorney’s Office.
• Prepares for bid protests, coordinating with protesters and the Criminal District Attorney’s Office.
• Receives and gathers information in response to open record requests.
• Performs all other related duties involved in the operation of the business as assigned or required.

Minimum Requirements

• Bachelor’s degree.
• Three (3) years’ experience in buying.
• Nationally-recognized certification preferred.
• Knowledge of and experience with spreadsheets and word processing in an automated purchasing or computerized accounting environment.
• Current knowledge of state laws required.

Physical Demands and Work Environment & Other Requirements