Senior Coordinator, Business Operations - Pediatrics

Summary

The Department of Neonatology is seeking a Senior Coordinator, Business Operations to support the BCM-Rice Superfund Research Program. This is a grant-funded role that will coordinate with stakeholders to track budgets, manage travel reimbursements via Concur, order and track supplies (including animals), and oversee financial aspects of the program. This role is responsible for organizing and facilitating monthly grant meetings, preparing agendas and invitations, communicating progress to NIH program officers, and attending annual meetings. The Senior Coordinator, Business Operations will also support the preparation of grant renewal applications and other grant-related documentation. Strong written and verbal communication, organizational skills, and experience in research administration or grant management are essential for this role.

This position is located at Texas Children’s Hospital in the Texas Medical Center.

Job Duties

Performs administrative, financial, and coordination duties to support effective and efficient operations of the Baylor-Rice Superfund Research Program, a large NIH funded multi institutional research center, to achieve the Department's goals in its research and education missions.

50% - Program Administration and Coordination

• Coordinates day to day operations of the Superfund Research Program.
• Organizes program meetings, prepare agendas, and track follow up actions.
• Serves as the primary liaison between BCM, partner institutions, and NIH program staff.
• Tracks project timelines, deliverables, and progress reports to ensure compliance with NIH requirements.
• Maintains contact lists, manage program calendars, and coordinate cross institutional schedules.
• Performs other job related duties as assigned.

30% - Financial and Grant Support

• Tracks expenditures, process invoices, and assist with procurement requests.
• Supports NIH progress reports and grant renewal applications.
• Maintains records for compliance with institutional and sponsor requirements.
• Collaborates with research administration on subcontracts, effort reporting, and financial projections.

10% - Communication and Outreach

• Develops and maintain program communication materials, including newsletters, websites, and reports.
• Coordinates outreach events and activities with community partners.
• Assists with preparation of research highlights, impact statements, and dissemination materials.

10% - Faculty Support

• Assists program faculty with scheduling, travel arrangements, and reimbursement requests.
• Maintains training program records and assist with evaluation processes.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Bachelor’s degree in a relevant field (e.g., Biology, Health Sciences, Public Health, or related disciplines)
• Grant management experience.
• Experience in research administration or program management within an academic setting.
• Experience with financial management tools. (e.g Concur)