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Senior Coordinator - Harris Health Medical
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Position Description
About Harris County Purchasing Department:
Accountability, Ethics, Impartiality, Professionalism, Service, Transparency
The Purchasing Department is created for the purpose of providing a "checks and balances" system for expenditure of public funds. The Purchasing Department strives to maintain consistent and open communication with the vendor community and the various supported County departments and agencies.
Every effort is made to operate in an efficient and economical manner consistent with existing laws and sound business practices.
What you will do at Harris County Purchasing Department:
The Senior Purchasing Coordinator has extensive knowledge and experience in all phases of the Harris County purchasing process and communicates and coordinates well with end user departments, vendors, and other Purchasing Department personnel. The Senior Purchasing Coordinator may take the lead role in an administrative support project involving all Coordinators or give guidance to Purchasing Coordinators with procedural questions. The Senior Purchasing Coordinator supports multiple Buyers, Senior Buyers and /or Contracts Administrators and may support the Assistant Purchasing Agent.
Duties & Functional Responsibilities:
- Prepare documents supporting the purchasing process including, but not limited to:
- Bid/RFP/RFQ specifications
- Correspondence (agenda items) to Harris County Commissioners Court, the Harris County Hospital District Board of Managers, or other governing body
- Correspondence to end user departments and vendors
- Spreadsheets tabulating vendor responses to bids, RFP’s, RFO’s or RFQ’s
- Proofread documents for accuracy.
- Process project related bond and insurance documents.
- Perform data entry within multiple purchasing systems to update project information.
- Scan and index documents into the purchasing file control system on a timely basis.
- Communicate project information to end users, vendors and the general public as needed.
- Assist other Purchasing Coordinators with procedural questions.
- Distribute agenda items to end user departments and vendors.
- Open bids and responses to RFP’s and RFQ’s on a rotating basis with other Purchasing Coordinators.
- Prepare hardcopy packages of advertised bids, RFP’s, and RFQ’s for projects advertising that week.
- Process purchase orders as requested.
- Backup other Purchasing Coordinators
- Other duties assigned by supervisor.
Harris County is an Equal Opportunity Employer
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
All applicants must register and complete the HRT Clerical Skills Test with a score of 85% and a typing speed of 35 wpm at 90% accuracy.
Please see testing instructions in the General Information section below.
Education
- High School Diploma or GED
Experience
- A minimum of three (3) years of purchasing related experience
- Word processing experience
Knowledge, Skills, and Abilities:
- Ability to collect, organize, analyze, and interpret numerical data.
- Must have excellent math and research skills.
- Ability to create and operate Microsoft Excel spreadsheets.
- Working proficiency in Microsoft PowerPoint, Word and Excel.
- Excellent communication skills, both verbal and written
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences
- Some college
- Five (5) years of purchasing / procurement related experience
General Information
Register Online for the HRT Clerical Skills Test using the following link:
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrt-clerical-skills-test
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrt-clerical-skills-test
- Click the above link to the HRT Clerical Skills Test registration page
- Click on "Apply" to submit your request for testing
- You will receive a test invitation and instructions via e-mail within 48 hours
- You will have no more than 5 business days to access and complete testing
- Your score will be automatically uploaded to your application
- The test may be taken once every 30 days
- Most recent test scores are retained for up to 6 months
Work Hours and Schedule:
- Monday - Friday 8:00AM - 5:00PM
- Flexible work schedule
Location:
Harris Health Office Building
4800 Fournace Place, W516
Bellaire, TX 77401
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
HARRIS COUNTY EMPLOYEE BENEFITS
Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered only to Harris County employees in regular (full-time) positions:
Health & Wellness Benefits
- Medical Coverage
- Dental Coverage
- Vision Coverage
- Wellness Plan
- Life Insurance
- Long-Term Disability (LTD) Insurance
- Employee Assistance Program (EAP)
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
Paid Time Off (PTO)
- Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
- Eleven (11) County-observed holidays
- One (1) floating holiday per year
- Paid Parental Leave*
- Sick Leave
Retirement Savings Benefit
- 457 Deferred Compensation Plan
The following benefits are available to Harris County employees in full-time and select part-time positions:
- Professional learning & development opportunities
- Retirement pension (TCDRS defined benefit plan)
- Flexible work schedule*
- METRO RideSponsor Program*
- Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
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