Senior Document Controller

Job Title: Senior Document Controller

• We are serving in capacity of Program Management Office (PMO) consultant
• The program is a major urban refurbishment in Riyadh, featured by a densely populated and highly built-up area.
• The program is primarily a “brownfield” development and includes a significant number of heritage structures having historic value
• Our PMO team is collocated with our client and functioning under a unified team framework.
• We are under a multi-year agreement with extension possibility

B. Academic Qualifications

• Bachelor’s degree in Information Management, Records Management, Library and Information Science, Engineering, Business Administration, or a related discipline
• Post graduate degree preferred.
• Relevant professional certification in Document Control / Information Management preferred

C. Years’ Experience

• Minimum 10+ years of hands-on experience in Document Control and Knowledge Management in a fast-paced and dynamic environment in a development organization, working on large-scale development projects
• Experience within KSA / GCC essential.

D. Key Knowledge Factors

• Practical knowledge of Aconex or software is highly desirable

• Strong knowledge of document control standards, procedures, version control and archival practices.

• Proficiency in Electronic Document Management Systems (EDMS) and collaboration platforms (e.g. CDEs, SharePoint or similar)

• Good understanding of regulatory and governance context for development projects in KSA

• Familiarity with project lifecycle stages and documentation needs across design, tendering and procurement, construction and handover

• Excellent written and verbal communication skills with working knowledge of a project management office environments and its diversified members.

E. Team Management Responsibilities, if required

• Serve in a lead role for data and document management, including its registry, storage, and retrieval – and oversee the quality and work product of subordinate staff

• Supervise document control staff and coordinate daily workloads and priorities

• Provide guidance and coaching on procedures, systems and quality requirements

• Monitor team performance against agreed Key Performance Indicators (KPIs) and report any issues to PMO leadership

F. Key Responsibilities and Tasks

• Develop, implement and maintain document control procedures, naming conventions and workflows.

• Manage the configuration and day-to-day operation of the electronic document management system / common data environment.

• Oversee registration, quality check, distribution, revision control and archiving of all project documents and correspondence.

• Ensure compliance with document control procedures through regular checks and support internal/external audits.

• Act as main point of contact for document control matters, providing training and support to project teams and stakeholders.

• Support knowledge management by maintaining structured repositories and promoting best practices in information sharing.

G. Key Deliverables

• Approved Document Control Plan, procedures and standard templates.

• Fully operational EDMS/CDE with accurate and up-to-date document registers and logs.

• Periodic document control status reports and KPIs for PMO and client stakeholders.

• Audit-ready, well-structured electronic archives meeting retention and traceability requirements.

• Basic user guides and training materials on document control processes and systems.