Senior Document Controller - Construction/Contracting/Development

Job Purpose / Summary

You will be responsible for end‑to‑end document control system for multiple construction projects, ensuring timely, accurate, and compliant flow, storage, retrieval, and traceability of all project documentation (drawings, submittals, RFIs, method statements, material approvals, correspondences, transmittals, vendor data, as‑built records, O&M manuals, closeout dossiers). Operates and enforces CDE/EDMS standards (e.g., Aconex, Procore, SharePoint, or similar) aligned with ISO 9001 and project information requirements. Collaborate with internal teams and external parties (Consultants, Client/Developer, Authorities, Subcontractors, Suppliers) to minimize document cycle time, control revision risks, and enable audit‑ready records through handover and defects‑liability.

Key Result Areas (KRAs) & Responsibilities

1. Document Governance & Compliance

· Implement and maintain the Document Control Procedure (file naming, metadata, revisioning, status codes, transmittals).

· Ensure adherence to ISO 9001 (and project info requirements, align with ISO principles).

· Maintain Master Document Register (MDR) and Document Distribution Matrix.

· Enforce controlled use of superseded documents, prevent unauthorized issue.

2. CDE/EDMS Administration (Aconex/Procore/SharePoint/etc.)

· Configure workflows, roles/permissions, and mail routing.

· Train project teams, subcontractors, and vendors on system use.

· Monitor queues for overdue actions, escalate per SLA.

3. Submittals, RFIs, Drawings & Correspondence

· Log, quality‑check (completeness/format/metadata), and issue drawings, material submittals, method statements, RFIs, MIRs, ITPs, TQs, NCRs/DRs.

· Track review cycles against contractual timeframes, chase delayed responses.

· Control IFC, Shop Drawing, As‑Built and Revised status, maintain revision history and transmittal records.

· Maintain incoming/outgoing correspondence registers.

4. Regulatory/Authority & Client Interface

· Support submissions to Consultant/Client and Authorities (e.g., municipality portals, master developer portals).

· Compile O&M manuals, warranties, testing & commissioning records, and handover/closeout dossiers to client standards.

· Coordinate as‑built records and asset data deliverables (e.g., equipment schedules, serials).

5. Data Quality, Reporting & Audit Readiness

· Produce weekly/monthly dashboards (submittal cycle time, overdue items, RFI status, drawing logs, NCR/DR status).

· Maintain audit‑ready archives (soft and hard copies where required).

· Support internal/external quality audits, corrective actions, and lessons learned.

6. Continuous Improvement & Risk Control

· Identify recurring issues (e.g., incomplete submittals, naming errors) and drive process improvements.

· Mitigate document risks impacting schedule, cost, or quality (e.g., wrong revisions at site).

Qualifications & Experience

· Diploma or Bachelor’s in Engineering, Construction Management, Business Administration, or related field (or equivalent experience).

· 5–10 year’s experience in UAE construction as Document Controller (Contractor/Consultant/Developer).

· Proven experience with Aconex (preferred), Procore, PCM, SharePoint.

· Proven Computer proficiency in MS Office suite, Power BI and other related platforms.

· Excellent communication skills in English.

Job Types: Full-time, Permanent

Application Question(s):

• Do you hold hands one experience in EDMS/CDE Tools like, Aconex (advanced), Procore, Primavera Contract Management (PCM/Expedition) Powe BI, Advance MS Excel?
• What is your notice period in days to join?
• What is your gross monthly salary expectations? It must be numbers only.
• Are you willing to relocate to Ras Al Khaimah?

Education:

• Bachelor's (Required)

Experience:

• UAE Construction Projects Document control: 5 years (Required)
• Construction Projects Document Management: 10 years (Required)
• UAE Residential and Commercial Projects: 5 years (Required)

Language:

• English (Required)