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Senior Executive Assistant
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Description
The Clerk of the Circuit Court & Comptroller is seeking a highly skilled Senior Executive Assistant to provide exceptional administrative and strategic support to executive leadership. This role is ideal for a detail-driven professional who thrives in a fast-paced, public-service environment and is committed to excellence, discretion, and organizational impact.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
The position may be eligible for remote work opportunities upon completion of the introductory period.
Examples Of Essential Functions
Provides executive administrative support to executive leadership, acts as a liaison between executives and staff in order to maximize efficiency and effectiveness; performs advanced administrative support functions, as dictated by the nature of the assigned division, i.e., preparing meeting agendas agenda packets, scheduling appointments and arrangements for meetings, maintaining and balancing expenditure/budget accounts.
Informs executive leadership of any current issues, inquiries, or developments of concern to the Clerk of the Circuit Court & Comptroller’s office; reviews and analyzes various documentation for the purposes of identifying items to bring to executive leadership's attention.
Monitors budgets; initiates purchase orders; handles purchasing requests; serves as an approver for transactions representing executive leadership.
Reviews and analyzes submitted requisitions and personnel action notice requests and assesses financial impact and operational needs.
Receives, analyzes and/or processes various forms and documents on behalf of executive leadership; checks, verifies and corrects information as needed; ensures appropriate signatures have been initiated on necessary Clerk documentation.
Generates correspondence, memos, agendas, requisitions, reports, claim forms, annual budgets, and other relevant materials appropriate to assigned unit.
Ensures appropriate support materials applicable to each engagement are prepared, assembled, and set for distribution, e.g., hand-outs, meeting agendas, presentation materials; ensures necessary copies of pertinent forms, materials, reports, records and documents are made, distributed, and filed; responsible for ensuring various documentation are thoroughly proofread; oversees and prepares statutorily required reports for executive leadership.
Gathers, organizes, designs, calculates, and provides financial data in variety of reporting formats, e.g., spreadsheets, databases, special report writers, narrative reports; produces reports for monitoring and decision-making purposes.
Receives, screens and processes telephone calls and mail; shares responsibilities with other executive staff as needed in receiving calls/visitors and performing routine administrative and operational duties.
Typical Qualifications
Associate's degree, supplemented by six (6) years of recent and relevant experience leading, coordinating, and supporting multiple executives required.
Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional
Supplemental Information
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
The Clerk of the Circuit Court & Comptroller, Palm Beach County is an elected official. While the office is considered local government, the culture is similar to business operations in a private or public company. Our divisions are winning awards, solving problems, and improving the processes for our customers. For their service, the total compensation package for our employees includes a competitive salary with retirement benefits, comprehensive benefits package, training and more.
View benefits information.
The Clerk of the Circuit Court & Comptroller is seeking a highly skilled Senior Executive Assistant to provide exceptional administrative and strategic support to executive leadership. This role is ideal for a detail-driven professional who thrives in a fast-paced, public-service environment and is committed to excellence, discretion, and organizational impact.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
- Generous paid time off and 17 paid holidays – yes you read that right!
- Superior health care plans with lower costs to you
- Retirement choices through the Florida Retirement System and deferred compensation plan
- Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
- Tuition Reimbursement
-
Qualifying employer for Public Service Loan Forgiveness
The position may be eligible for remote work opportunities upon completion of the introductory period.
Examples Of Essential Functions
Provides executive administrative support to executive leadership, acts as a liaison between executives and staff in order to maximize efficiency and effectiveness; performs advanced administrative support functions, as dictated by the nature of the assigned division, i.e., preparing meeting agendas agenda packets, scheduling appointments and arrangements for meetings, maintaining and balancing expenditure/budget accounts.
Informs executive leadership of any current issues, inquiries, or developments of concern to the Clerk of the Circuit Court & Comptroller’s office; reviews and analyzes various documentation for the purposes of identifying items to bring to executive leadership's attention.
Monitors budgets; initiates purchase orders; handles purchasing requests; serves as an approver for transactions representing executive leadership.
Reviews and analyzes submitted requisitions and personnel action notice requests and assesses financial impact and operational needs.
Receives, analyzes and/or processes various forms and documents on behalf of executive leadership; checks, verifies and corrects information as needed; ensures appropriate signatures have been initiated on necessary Clerk documentation.
Generates correspondence, memos, agendas, requisitions, reports, claim forms, annual budgets, and other relevant materials appropriate to assigned unit.
Ensures appropriate support materials applicable to each engagement are prepared, assembled, and set for distribution, e.g., hand-outs, meeting agendas, presentation materials; ensures necessary copies of pertinent forms, materials, reports, records and documents are made, distributed, and filed; responsible for ensuring various documentation are thoroughly proofread; oversees and prepares statutorily required reports for executive leadership.
Gathers, organizes, designs, calculates, and provides financial data in variety of reporting formats, e.g., spreadsheets, databases, special report writers, narrative reports; produces reports for monitoring and decision-making purposes.
Receives, screens and processes telephone calls and mail; shares responsibilities with other executive staff as needed in receiving calls/visitors and performing routine administrative and operational duties.
Typical Qualifications
Associate's degree, supplemented by six (6) years of recent and relevant experience leading, coordinating, and supporting multiple executives required.
Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional
Supplemental Information
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
The Clerk of the Circuit Court & Comptroller, Palm Beach County is an elected official. While the office is considered local government, the culture is similar to business operations in a private or public company. Our divisions are winning awards, solving problems, and improving the processes for our customers. For their service, the total compensation package for our employees includes a competitive salary with retirement benefits, comprehensive benefits package, training and more.
View benefits information.
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