Senior Executive Assistant

Title: Executive Administrative Assistant

Location: New York, NY

Duration: 12-Month Contract

Pay Rate: $50-$55/hour

Overview

We are seeking an experienced Executive Administrative Assistant to support senior leadership in a fast-paced environment. This role requires strong organizational, communication, and calendar management skills, along with the ability to coordinate meetings, travel, and executive communications.

Key Responsibilities

• Manage complex executive calendars and schedule meetings across multiple time zones.
• Coordinate internal, client, board, and regulatory meetings.
• Arrange domestic and international travel, including itineraries and expense reporting.
• Coordinate Microsoft Teams meetings and team-wide calls.
• Prepare presentations, emails, organization charts, and meeting materials.
• Organize departmental meetings, events, and town halls.
• Manage visitor logistics and support senior executives during visits.
• Maintain email distribution lists and handle incoming/outgoing communications.
• Assist with expense reports, document preparation, and administrative records.
• Support additional administrative tasks and projects as needed.
  
  

Tools & Systems

• Microsoft Office Suite (especially Outlook)
• Microsoft Teams
• Concur (travel and expense management)
• Procurement and access management systems (e.g., iValua/MyPortal, MyIAM)
  
  

Qualifications

• Strong calendar management and executive support experience.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and time management.
• Ability to manage multiple priorities and work with senior stakeholders.