Senior Executive Assistant

My client is seeking a senior level Executive Assistant to support a C-suite Executive at a privately held distribution company in Tennessee.

This is a highly visible, fast-paced role. This individual will serve as a strategic right hand, helping manage the day-to-day complexity of the Executive's responsibilities across multiple departments.

The ideal candidate is a seasoned EA who is mature, highly organized, technologically strong, and comfortable operating with significant autonomy.

This role requires someone who can anticipate needs, maintain operational rhythm, and keep a busy executive on track while managing a high volume of coordination across the organization.

Key Responsibilities:

Executive Support

• Manage and prioritize Outlook inbox and calendar
• Track priorities and ensure follow-through across multiple initiatives
• Draft responses and communicate on behalf of the executive when appropriate
• Coordinate and prepare leadership meetings, agendas, and follow-ups

Travel Management

• Manage extensive travel scheduling including flights, hotels, cars, and logistics
• Coordinate both commercial travel and private aviation (liaising with pilots when needed)
• Support travel planning across multiple states weekly

Expense & Administrative Oversight

• Manage expenses using Ramp expense platform
• Oversee company Visa transactions and reporting
• Maintain organized documentation and reporting across executive activities

Internal Brand Management and Communications

• The EA will often sit in on meetings, track action items, and ensure alignment across teams.

Leadership & Brand Support

• Assist with LinkedIn presence and executive/company branding
• Coordinate communications and executive visibility
• Support leadership team travel logistics when required

Personal Support

• Light personal scheduling and logistics management.

Ideal Candidate Profile:

• 10–20 years supporting senior executives or founders
• Highly proficient in Microsoft Office (especially Outlook and Excel)
• Exceptional organizational and prioritization skills
• Comfortable managing complex schedules and high travel volume
• Strong communicator with the ability to represent the executive professionally
• Discreet, proactive, and highly dependable