Senior Executive Assistant to the General Manager

Description:

The Yale Club of New York City is seeking a highly organized and proactive Senior Executive Assistant to support the General Manager/Chief Operating Officer. This role provides high-level executive support while assisting with strategic initiatives, special projects, executive communications, and cross-departmental coordination. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced hospitality environment while maintaining discretion and professionalism.

Key Responsibilities:

• Provide high-level executive support to the General Manager, including oversight of calendar, scheduling, and travel priorities.
• Prepare materials and documentation in support of executive priorities and communications.
• Support the General Manager/COO in managing strategic initiatives, annual priorities, and organizational projects.
• Manage and coordinate executive communications, ensuring timely follow-up, alignment across stakeholders, and continuity on key priorities.
• Track progress on strategic plans, project timelines, and deliverables.
• Coordinate cross-functional initiatives with department leaders and monitor status updates for executive review.
• Prepare executive presentations, briefing materials, dashboards, and reports to support decision-making.
• Coordinate executive meetings, leadership sessions, and special projects, including logistics, preparation of materials, and tracking of action items.
• Maintain executive office records, files, reports, and confidential documentation, ensuring accuracy, organization, and accessibility.
• Handle confidential information with discretion and maintain a high level of professionalism and confidentiality at all times.
• Support special projects and other duties as assigned by the executive team.
• Maintain familiarity with Council and committee processes and provide backup support for governance-related administrative functions as needed to ensure continuity of operations.

Requirements:

• Bachelor's degree in business administration, hospitality management, or a related field preferred.
• Proven experience in an administrative support role, preferably in a hospitality or membership club environment.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Experience supporting C-suite or senior executives preferred.
• Strong project management, prioritization, coordination, and follow-through skills, with the ability to manage multiple projects, deadlines, and competing priorities in a fast-paced environment.
• Experience preparing executive-level presentations, reports, and meeting materials.
• Experience in hospitality, private clubs, membership organizations, or similar service environments preferred.
• Familiarity with board/governance support is a plus.
• Excellent verbal and written communication skills, with a high level of attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), Northstar or similar Club Management Systems, AI and other relevant software applications.
• Ability to work independently with minimal supervision and collaborate effectively as part of a team.
• Ability to manage confidential and sensitive information with discretion and sound judgment.
• Must maintain flexibility to work evenings and weekends as required to support business operations and organizational needs.
• Must be available for occasional light travel as needed.

The Yale Club of New York City offers a competitive salary and comprehensive benefits package, including health insurance, retirement savings plan, employee meals, and Club membership privileges. This is a unique opportunity to join a prestigious organization and contribute to its continued success and excellence in hospitality.