Senior Executive / Executive Billing & Invoicing

Job Summary:

The incumbent will be responsible for daily parking of inventory and non-inventory invoices in SAP, including clearing agent bills. Handles vendor reconciliations, resolves discrepancies, and follows up on payments to ensure timely processing and accurate financial records.

Job Responsibilities:

• Ensures financial accuracy and control by maintaining error-free and timely invoice parking, directly supporting month-end and year-end closures.
• Acts as a key coordination point between procurement, logistics, clearing agents and finance teams to resolve discrepancies and prevent delays.
• Identifies process gaps and recurring issues in invoice handling and recommends improvements to enhance efficiency and reduce turnaround time.
• Supports vendor relationship management by ensuring transparent communication, timely resolution of issues, and accurate settlements.
• Contributes to risk mitigation by reducing duplicate payments, unmatched invoices, and compliance risks
• Daily recording of inventory, non-inventory & Insurance invoices in SAP, and Maintaining proper documentation and audit support records
• Recording and processing of daily clearing agent bills in SAP, and ensuring accuracy and compliance with company policies
• Performing vendor reconciliations and resolving invoice discrepancies
• Coordinating with vendors and internal teams for issue resolution, and regular follow-up on pending payments and invoice clearances

Key Requirements:

The candidate must have/be:

• Minimum qualification of BS, preferably ICMAP part qualified, ACCA part qualified, CA part qualified or BS Accounting & Finance
• Minimum of 2 years of work experience
• Understanding of inventory vs. non-inventory accounting, and knowledge of clearing agent billing, customs duty, freight, and logistics charges
• Awareness of GST / indirect tax basics and statutory compliance, and understanding of 3-way matching (PO, GRN, Invoice)
• Familiarity with vendor reconciliation procedures, and knowledge of internal controls, audit requirements, and documentation standards
• Basic understanding of month-end and year-end closing activities

*please note this is essentially a finance based role in the procurement division