Senior Executive - Facilities

JOB_REQUIREMENTS

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Key Responsibilities

Landlord Management & Reconciliation:
Timely upload of Rent, EB, Diesel, CAM, and Water invoices. Ensure payment completion and collection of NDCs.
Diesel Management:
Process diesel bills promptly and maintain adequate diesel levels at the site.
VPT & Documentation:
Keep Vendor Payment Tracker (VPT) updated with accurate entries.
Store Visits:
Visit all assigned PODs as per schedule. Upload time-stamped photos and walkthrough videos to the relevant trackers.
MTN Ticket Resolution:
Acknowledge maintenance (MTN) tickets within 30 minutes and ensure closure within defined TAT.
Pest Control & Cleanliness:
Conduct weekly pest control. Maintain dust-free environments, clean racks, restrooms, and upload compliance photos regularly.
Audit Performance:
Achieve 100% in QA audits and maintain >95% in compliance audits. Complete all weekly Gemba audits on time.
Attendance Monitoring:
Upload daily time-stamped photos of Security and Housekeeping attendance for both morning and evening shifts.
Vendor Management:
Upload monthly vendor invoices. Coordinate effectively with HK, security, garbage, and pest vendors. Ensure SOP adherence by assigned vendors.
Garbage & Utility Management:
Ensure timely garbage collection and cleanliness of surroundings. Upload all utility and service bill photos with tracker updates.
Materials & Delivery Management:
Upload signed HK/stationery challans within 24 hours. Ensure material delivery without shortages.
Wastage Control & P&L:
Maintain stock wastage below 0.02% per POD. Ensure 100% accuracy in monthly reconciliation reports.
Stakeholder Engagement:
Maintain effective communication with Infra, Finance, and Operations teams. Review feedback monthly.