Senior Facilities Analyst

The Judicial Council of California is accepting applications for the position of Senior Facilities Analyst for Facilities Services.

The Senior Facilities Analyst will be responsible for statistical data analysis using open-source programs such as R for statistical computing, as well as Facilities Services’ Court Aided Facilities Management program (CAFM). Some of the duties of this position include preparing Capital Outlay Budget Change Proposals (COBCPs), Budget Change Proposals (BCPs) for non-capital projects, and 3-page estimates (3PE's).

This is a high level, facilities data analytical position. This position provides services statewide to all courts (Supreme Court, Courts of Appeal, and Superior Courts) as well as to the Judicial Council. This position is responsible for doing an in-depth data analysis on the data generated internally and externally, statistical modeling, creating high quality charts, dashboards, graphs, and visualizations/presentations that effectively communicate the efficiency and impact of funding needs for operational change for our facilities. Analyze complex data sets to derive actionable insights, collaborating closely with cross-functional teams; preparing budget packages for funding requests for capital outlay and facility modification projects; and preparing and overseeing reports to the Judicial Council and other state agencies.

The Judicial Council strives for work-life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 monthly reimbursement towards public transit commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations.

• Data collection, Preparation, and Analysis:
  • Collect and review data from facility modifications projects and operations for all faciliies.
  • Review data collected using statistical techniques and tools such as CAFM and R Project for Statistical Computing. Perform data analysis to identify patterns and trends including general usage, breakdown of funding on any given project, causes and number of days of delays, or other common causes that can be mediated.
  • Develop and maintain a database of projects to use as an example for presenting to various internal/external stakeholders for funding requests.
  • Create and maintain a database of projects that can be used as an example for presenting to different stakeholders for funding requests.
• Support the Trial Court Facility Modification Program:
  • Review existing data and perform predictive analysis on what we believe are going to be major items needing project development and completion.
  • Review different facility condition assessments, track the Facility Condiction Index (FCI) by aggregating the total cost of any needed or outstanding repairs, renewal or upgrade requirements of a building compared to the current replacement value of the building components. Create and updatethe deferred maintenance outstanding list and the costs associated with these assessments.
  • Perform analysis of the deferred maintenance list for the categories and predictive analysis for future funding needs.
  • Review and track the Court-Funded Facilities Requests (CFRs) for the different changes to the facilities and associated reduction in deferred maintenance.
• Perform analysis on the Court Facilities Advisory Committee Recommendations:
  • Review capital projects and data including Requests for Information (RFIs), Submittals, and Change Orders, and provide predictive analysis on items with a common thread and what needs to be corrected.
  • Review cost related to the contingency, tracked by category and reason code.
  • Generate analysis on the commonality of the cost increases and provide recommendations on items that can be addressed.
  • Update cost models for capital projects.
• Budgeting and Cost Estimating:
  • Develop cost estimates for the different projects based on historical information, cost modeling, or future escalations.
  • Review the different costs in different indexes.
  • Review the manufacturing and supply chain indexes to track the future cost impacts for the projects.
  • Develop schedules for the different capital projects and escalate budgets accordingly.

Bachelor’s degree and four (4) years of professional experience in providing analytical and technical support to facilities management. Possession of a bachelor’s degree in a directly related field such as environmental science, biology, engineering, real estate, etc., may be substituted for one of the years of required experience. An additional four (4) years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

Master’s degree in a directly related field such as architecture, civil engineering, or construction or building management, and one (1) year of experience in providing analytical and technical support to facilities management.

OR

One (1) year as a Facilities Analyst in the assigned field with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of Facilities Analyst in a California superior court or California state-level government entity.

LICENSING AND CERTIFICATIONS

• Valid driver’s license, as assigned.
• Positions assigned to real estate must possess a current California Real Estate Sales Associate or Broker’s license.

Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.

This position will remain Open Until Filled and requires the submission of our official application and a resume.

To complete an online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.

$7,941.00 - $11,912.00 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying mass transit costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• Flex Elect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

The Judicial Council of California Is an Equal Opportunity Employer.