Senior Finance and Procurement Specialist

Life Space Digital is reshaping the out-of-home media landscape through the deployment of digital screens in high-traffic office, multifamily, and retail environments. Our platform delivers content-rich experiences and targeted advertising directly to building occupants and visitors — starting in elevators, lobbies, and shopping center concourses. Backed by an experienced leadership team and aggressive growth targets, we are scaling across key U.S. markets with a focus on speed, precision, and long-term value for our partners.

We are seeking a mid-level Finance & Procurement Specialist to join our New York office. This bilingual role (English and Chinese) is ideal for a finance professional with experience in both large and small companies in the United States. The Finance & Procurement Specialist will oversee daily financial operations and support procurement activities, effectively bridging our U.S. and China operations. This position offers an opportunity to grow into a key finance role for our company, with exposure to a broad range of responsibilities.

We’re looking for a detail-oriented self-starter who can work independently, anticipate needs, and ensure that both financial and procurement processes run smoothly and compliantly across different cultures and regulatory environments.

What you get to do:

• Financial Management: Oversee and perform day-to-day accounting tasks such as bookkeeping, accounts payable/receivable, expense reimbursements, and payments – ensuring accuracy, proper record-keeping, and compliance with company policies.
• Month-End Close & Reporting: Manage monthly and quarterly close processes, including preparing journal entries and financial reports. Reconcile accounts and ensure timely completion of closings. Coordinate with external accountants to produce accurate financial statements in compliance with US GAAP, and assist with annual audits and tax filings as needed.
• Tax Coordination: Work with external tax advisors or consultants to handle all tax-related matters (e.g. sales tax, corporate income tax filings), ensuring compliance with federal, state, and local regulations. Address any tax inquiries or requirements in a timely manner.
• Transition of Financial Functions: Serve as the point of contact for the company’s outsourced accounting consultant. Work closely with this external partner to gradually transition all their current responsibilities in-house. Goal: within a defined timeframe, take full ownership of the company's accounting and financial management, including internal and external reporting.
• Internal Controls & Compliance: Maintain and improve internal controls and financial procedures. Ensure all finance activities adhere to corporate standards and U.S. regulatory requirements. Support any internal or external audits by providing documentation and implementing recommended improvements.
• Procurement & Sourcing Support: Assist with procurement and vendor management tasks, including:
• International Procurement Liaison: Translate, review, and organize purchasing documentation from Chinese suppliers to meet U.S. compliance standards. Bridge communication between Chinese vendors and our U.S. team to clarify specifications and regulatory requirements.
• Local Vendor Management: Support U.S.-based procurement by sourcing and evaluating local suppliers. Obtain and compare quotes, negotiate pricing and terms, and assist in preparing or reviewing contracts with vendors. Aim to achieve cost-effective deals while upholding quality and compliance.
• Procurement Compliance: Ensure all procurement records (invoices, POs, contracts) are properly documented and compliant with company policies and U.S. regulations. Work closely with the global procurement team to align processes and facilitate smooth import/export transactions.
• Cross-Functional Collaboration: Collaborate with colleagues across departments (operations, Business Development, HR, etc.) to support overall business operations. Provide financial insights and procurement input to assist in decision-making and to drive process improvements in both domains.

Who you are:

• Education & Training: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Work Experience: 5+ years of professional experience in accounting/finance roles within the United States . Experience in both a large corporate environment and a small company or start-up is highly preferred, demonstrating an ability to adapt to different business settings.
• Language Skills: Fluency in both English and Mandarin Chinese (written and spoken) is preferred . Must be able to comfortably conduct business in both languages, including translating financial or procurement documents and communicating with Chinese-speaking partners.
• Accounting Knowledge: Solid understanding of U.S. GAAP and familiarity with U.S. financial regulations and tax compliance. Hands-on experience with general ledger functions, monthly closing processes, and financial reporting is expected.
• Technical Skills: Proficiency with accounting software (e.g. QuickBooks, ERP systems) and advanced MS Excel skills for financial analysis and reporting.
• Communication: Excellent communication and interpersonal skills. Ability to clearly explain financial information to non-financial colleagues and to collaborate with cross-functional and international teams.
• Organizational Skills: Strong organizational and multitasking abilities with keen attention to detail. Capable of managing multiple responsibilities and deadlines effectively.
• Independence & Initiative: Demonstrated ability to work independently with minimal supervision. Proactive in identifying issues or opportunities for improvement and driving solutions forward.
• Professionalism: High level of integrity, reliability, and professionalism in handling sensitive financial information. Must exercise sound judgment and discretion at all times.
• Certification: CPA (Certified Public Accountant) or equivalent certification is a plus (not required). Possessing or in pursuit of a CPA can be an advantage, but hands-on experience and skill set are valued most for this role.

What makes you perfect for this role:

• Proactive & Self-Motivated: You are a forward-thinking professional who takes initiative. You can operate independently in a small-team environment and don’t wait to be told what to do – you anticipate needs and tackle tasks proactively.
• Adaptable & Well-Rounded: Your experience in both structured large companies and nimble small businesses has given you a broad perspective. You can navigate formal corporate processes when needed, but you’re also comfortable rolling up your sleeves in a start-up-like setting. This adaptability allows you to implement best practices while remaining flexible and innovative.
• Detail-Oriented & Strategic: You have a keen eye for detail and accuracy, crucial for managing finances and contracts. At the same time, you maintain a big-picture mindset – you understand how daily transactions tie into overall business strategy. You can manage the minutiae of bookkeeping or procurement paperwork one moment, and contribute to strategic planning or process improvements the next.
• Growth-Oriented: You are ambitious about growing with the company. Taking on a broad role excites you, and you see challenges as opportunities to learn. You’re eager to assume greater responsibilities over time – for example, developing into a Finance Manager or Controller for the U.S. business as the team expands.
• Collaborative & Communicative: While you work well independently, you also excel in a team. You know how to build relationships across departments and cultures. Colleagues would describe you as an effective communicator who can bridge gaps between finance and other functions, and between U.S. and international teams. Your cultural sensitivity and bilingual skills make you a natural liaison in a global company.